TO: LINDA REICH, CITY MANAGER
FROM: RYAN SHUMWAY, INFORMATION TECHNOLOGY MANAGER
SUBJECT
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Microsoft Enterprise Agreement with Dell Marketing LP.
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RECOMMENDATION
1) Approve a three-year Microsoft Enterprise Agreement with Dell Marketing LP to provide the necessary Microsoft software licenses, including Outlook and Microsoft 365; 2) approve the annual amount of up to $429,076.08 for a total 3-year cost no to exceed $1,287,228.24; and 3) authorize the City Manager to execute all necessary documents on behalf of the City.
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FISCAL IMPACT
There are sufficient funds in the adopted Fiscal Year 2024-25 Operating Budget and will continue to be budgeted in the next two budget cycles.
CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES
The recommendation detailed above further the City's values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
* Superior Customer Service
* Responsible Long-Range Planning
* Public Service Excellence through Internal and External Partnerships
* Effective Technology
Revenue: Click or tap here to enter text.
Expenditure: 6102050-43070
Transfer In: Click or tap here to enter text.
Transfer Out: Click or tap here to enter text.
BACKGROUND
The City of Chino relies on Microsoft software across its desktop computers, servers, and cloud-based services. This includes Office 365, Windows operating systems, productivity tools, and SQL database licenses. To effectively manage its technology environment and cloud computing strategies, it is essential for the City to maintain its Enterprise Agreement.
ISSUES/ANALYSIS
The Microsoft Enterprise Licensing Agreement, negotiated by Riverside County through a competitive solicitation process, has been utilized by other organizations across California. By piggybacking on Riverside County's Microsoft Master Enterprise Agreement with Dell Marketing LP, the City of Chino can secure more favorable pricin...
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