TO: LINDA REICH, CITY MANAGER
FROM: SILVIA AVALOS, DIRECTOR OF COMMUNITY SERVICES, PARKS & RECREATION
SUBJECT
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Vendor Cap Increase with CE Mechanical, Inc. for HVAC Replacement and Repairs at City-owned Facilities.
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RECOMMENDATION
1) Approve a vendor cap increase with CE Mechanical Inc., Chino, CA in the amount of $100,000 for a total not-to-exceed amount of $150,000; and 2) authorize the City Manager to execute the necessary documents on behalf of the City.
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FISCAL IMPACT
Sufficient funds are available in the Fiscal Year 2024-25 Building Management Fund budget.
CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES
The recommendation detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
• Fiscal Responsibility
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Expenditure: 6508310-43585 |
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BACKGROUND
The Fiscal Year 2024-25 Building Management Fund budget provides funding for HVAC needs in City-owned facilities. CE Mechanical, Inc. is the City’s approved contractor that possesses the knowledge, certifications, and expertise to complete all related services for HVAC replacement and repairs. The existing HVAC systems at the majority of our facilities have become obsolete and are in need of either replacement or repairs.
ISSUES/ANALYSIS
To date, CE Mechanical, Inc. has a vendor cap of $50,000. The requested increase of $100,000 for HVAC repairs and replacements brings the total vendor cap for CE Mechanical, Inc. to $150,000. City Council authorization is required as the combined total of purchase orders will exceed $50,000 authorized to one vendor.