TO: LINDA REICH, CITY MANAGER
FROM: SILVIA AVALOS, DIRECTOR OF COMMUNITY SERVICES, PARKS & RECREATION
SUBJECT
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Award of Contract - SC/NAC/CB-Install Transfer Switch Project (IB208).
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RECOMMENDATION
1) Award a construction contract in the amount of $362,171 to Baker Electric & Renewables LLC, Escondido, CA for the Senior Center, Neighborhood Activity Center, and Community Building SC/NAC/CB-Install Transfer Switch Project (IB208); 2) authorize expenditures of up to $36,217 for project construction contingencies, for a not-to-exceed potential contract amount of $398,388; and 3) authorize the City Manager to execute the necessary documents on behalf of the City.
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FISCAL IMPACT
There are sufficient funds in the Building Management Fund project IB208 for the award of this contract.
This project supports the City Council’s commitment to investing in maintaining City facilities as part of the Measure V priority framework.
CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES
The recommendation detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
• Responsible Long-Range Planning
• Exemplary Leadership
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Revenue: Click or tap here to enter text. |
Expenditure: 65083101-48005-IB208 |
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Transfer In: Click or tap here to enter text. |
Transfer Out: Click or tap here to enter text. |
BACKGROUND
In March 2024, Chino voters approved Measure V, a one-cent sales tax increase to fund essential City services, including facility improvements to ensure resiliency in the event of emergencies. The Fiscal Year 2024-25 Building Management Fund (Project IB208) budget provides funding for the procurement and installation of transfer switches at the Senior Center, Neighborhood Activity Center, and Community Building. Transfer switches allow a building’s electrical system to be safely switched from pulling power from the electrical utility grid to an alternative power source, such as a portable generator. In the event of a power outage, portable generators can be deployed to these facilities to maintain operations. The Senior Center, Neighborhood Activity Center, and Community Building are designated emergency evacuation facilities. The Senior Center and Neighborhood Activity Center are designed cooling centers. Ensuring the continuity of their power supply is a critical component of the City’s emergency management plan.
ISSUES/ANALYSIS
On September 9, 2025, the City issued Invitation for Bids (IFB No. 2025-0025) for “SC/NAC/CB-Install Transfer Switch Project (IB208)” via PlanetBids in accordance with the City’s procurement policies and Public Contract Code. By the stated deadline of October 30, 2025, the City received three (3) bids. The results were as follows:
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CONTRACTOR |
COST |
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Baker Electric & Renewables LLC |
$362,171 |
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Amtek Construction |
$386,197 |
|
Williamson Development Group |
$467,920 |
Baker Electric & Renewables LLC was the lowest responsive bidder. Staff recommends awarding a $362,171 contract for the SC/NAC/CB-Install Transfer Switch Project (IB208) to Baker Electric & Renewables LLC per bid specifications and cost-effectiveness. In addition to the contract amount, staff is requesting authorization to spend up to $36,217 for project construction contingencies for unanticipated work. This brings the potential construction contract amount to $398,388.
Attachment: Baker Electric & Renewables LLC - Agreement and Proposal