TO: LINDA REICH, CITY MANAGER
FROM: HYE JIN LEE, PE, DIRECTOR OF PUBLIC WORKS
SUBJECT
title
Traffic Signal Installation at Eucalyptus & Fern (TR240).
end
RECOMMENDATION
recommendation
1) Appropriate $175,000 from the unappropriated reserves of the Measure I Fund with a corresponding increase to the Traffic Signal Installation at Eucalyptus & Fern (TR240); 2) appropriate $546,402 to the Transportation Fund with a corresponding backfill transfer from the Bridges/Signal/Thoroughfare Fund 220, bringing the total project TR240 budget to $1,271,402; 3) award a construction contract to Elecnor Belco Electric, Inc., Chino, CA, for the Traffic Signal Installation at Eucalyptus & Fern (TR240) for a contract amount of $1,146,360 and authorize up to $114,636 (10% of the contract amount) for construction contingencies for a not to exceed contract amount of up to $1,260,996; and 4) authorize the City Manager to execute all necessary documents on behalf of the City.
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FISCAL IMPACT
The fiscal impact of awarding the contract listed above for Project TR240 will reduce the reserves of the Measure I Fund 322 balance by $175,000, and Fund 220 Bridges/Signal/Thoroughfare by $546,402. The City received a $553,500 in-lieu fee from Lennar Homes (Developer) for the University Park Community development, which was appropriated to Project TR240. Due to bids coming in higher than expected, an additional $175,000 from Measure I and $546,402 from the Bridges/Signal/Thoroughfare is needed to complete the project. There is sufficient fund balance in both Fund 322 and Fund 220 for this purpose.
CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES
The recommendation detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
• Positive City Image
• Responsible Long-Range Planning
• Effective Technology
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Revenue: 3201000-50000 |
Expenditure: 3207100 - 40010|48005|48009 - TR240 3227190 - 40010 |48005|48009 - TR240 |
|
Transfer In: 2201000-40001 |
Transfer Out: Click or tap here to enter text. |
BACKGROUND
As a condition of approval (“COA”) of the University Park Community development, the developer, Lennar Homes, was responsible for the installation of a traffic signal at the intersection of Fern and Eucalyptus Avenues. The new traffic signal was deemed necessary through the project’s traffic impact analysis (“TIA”) which indicated that at buildout a significant amount of traffic on Eucalyptus Avenue would backup from Euclid Avenue past Fern Avenue. Over time, traffic volumes did not reach levels where a traffic signal triggered warrants leading staff to consider alternative traffic controls that could provide safe pedestrian crossings without the expense of a full traffic signal. Staff presented these alternatives to the Infrastructure Committee. However, after consideration, the Infrastructure Committee recommended continuing with the original traffic signal plan as the best option. These alternative considerations delayed the developer’s construction of the traffic signal and ultimately, the City agreed to a settlement agreement with Lennar Homes to have the traffic signal built as a City CIP project. The developer agreed to pay an in-lieu fee of $553,500 which, was approved by the City Council on January 16, 2024. The Fern and Eucalyptus traffic signal is an included improvement in this DIF program.
The scope of work for this project includes a new traffic signal; traffic signal interconnect to Euclid Avenue; pedestrian curb ramps and crosswalks across all three legs of the intersection; a pavement grind and overlay of the entire intersection area; landscaping visibility improvements; and new signing and striping. The project will provide pedestrians on the north side of Eucalyptus Avenue accessible and convenient access to Constellation Park. The project will also extend the City’s interconnect from College Park to Euclid Avenue and rehabilitate the pavement in the vicinity of the construction activity for the new signal.
In addition to the DIF funding for the intersection improvements, Measure I funding will be used to fund the pavement rehabilitation portion of the project. When the project is completed, the area disturbed by the traffic signal installation will be repaved.
ISSUES/ANALYSIS
Plans and specifications were prepared and a Notice Inviting Bids was published both locally and on the PlanetBids in February 2024. On March 5, 2024, the City held a mandatory pre-bid meeting, which was attended by three (3) prime contractors and other sub-contractors. All three (3) prime contractors submitted formal bids and the results are as follows:
|
Company |
Location |
Bid Amount |
|
Elecnor Belco Electric, Inc. |
Chino, CA |
$1,146,360 |
|
Comet Electric, Inc. |
Chatsworth, CA |
$1,305,235 |
|
International Line Builders, Inc. |
Corona, CA |
$1,609,697 |
The lowest, responsible, responsive bid was submitted by Elecnor Belco Electric, Inc., Chino, CA, as shown in the table above for a total amount of $1,146,360. Staff subsequently reviewed the contractor’s licensing, bonding, references, and list of subcontractors submitted for the project, and found all bid submittal documentation to be in order.
The estimated project construction costs are itemized below:
|
Project Task |
Vendor |
Totals |
|
Construction |
Elecnor Belco Electric, Inc. Chino, CA |
$1,146,360.00 |
|
10% Construction Contingency* |
As allowable per the Public Contract Code |
$114,636.00 |
|
TOTAL CONSTRUCTION COST |
|
$1,260,996.00 |
*Note that, as in all the City's public works contracts, the contract itself provides the Director of Public Works authority to issue change orders of up to 10% of the original contract amount. When the Council approves the contract, it approves this authority. Ten percent is generally considered within the normal range of changed conditions on a public works construction project and, by providing change order authority upfront, Council helps to reduce the possibility of delay on a construction project.
Elecnor Belco Electric has built many of Chino’s most recent traffic signals, many of which are in The Preserve with a history of understanding Chino’s specific requirements. The project will be managed and inspected by the City’s Public Works staff. Therefore, staff recommends that the City Council award a construction contract to Elecnor Belco Electric, Inc., Chino, CA, for the Traffic Signal Installation at Eucalyptus & Fern (TR240) for an amount of $1,146,360 and authorize an additional $114,636 (10% of total contract amount) for construction contingency for a total construction cost amount not to exceed $1,260,996.
This project is exempt from the California Environmental Quality Act (CEQA) according to Section 15301(c) of the CEQA Guidelines - Existing facilities, which includes the operation, repair, and maintenance of highways, streets, sidewalks, gutters, bicycle and pedestrian trails, and other similar facilities.
Attachments: Exhibit A - Vicinity Map
Exhibit B - Elecnor Belco Electric, Inc. Agreement