TO: LINDA REICH, CITY MANAGER
FROM: SILVIA AVALOS, DIRECTOR OF COMMUNITY SERVICES, PARKS & RECREATION
SUBJECT
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Vendor Cap Increase - Ferguson Enterprises.
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RECOMMENDATION
1) Approve a vendor cap increase with Ferguson Enterprises, Newport News, VA in the amount of $40,000 for a total not-to-exceed amount of $160,000 for the Ayala Park Building D Concession Stand and Restroom ADA Improvements project to purchase restroom partitions, accessories, and fixtures; and 2) authorize the City Manager to execute the necessary documents on behalf of the City.
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FISCAL IMPACT
Sufficient funds are available in the Fiscal Year 2024-25 Park Fund budget.
CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES
The recommendation detailed above furthers the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
• Financial Responsibility
• Positive City Image
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Expenditure: 34083001-48006-PK231 |
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BACKGROUND
The Ayala Park Building D Concession Stand and Restroom ADA Improvements project includes the replacement of all partitions, accessories, and fixtures to meet current accessibility standards. Staff obtained quotes from multiple vendors to purchase these items, and Ferguson Enterprises provided the lowest proposal. Multiple departments purchase plumbing related parts and materials from Ferguson Enterprises with a combined vendor cap of $120,000. The total to purchase the additional items required for the Ayala Park Building D Concession Stand and Restroom ADA Improvements project exceeds the existing $120,000 vendor cap for Ferguson.
ISSUES/ANALYSIS
To date, Ferguson Enterprises has a vendor cap of $120,000. The requested increase of $40,000 for materials related to the Ayala Park Building D Concession Stand and Restroom ADA Improvements project brings the total vendor cap for Ferguson Enterprises to $160,000. City Council authorization is required as the combined total of purchase orders will exceed the $120,000 authorized vendor cap for this vendor.