TO: LINDA REICH, CITY MANAGER
FROM: HYE JIN LEE, PE, DIRECTOR OF PUBLIC WORKS
SUBJECT
title
Cooperative Reimbursement Agreement with the County of San Bernardino.
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RECOMMENDATION
recommendation
1) Approve the establishment of a new CIP project entitled “Chino Airport Driveway Improvement Project,” R7250 with a total project budget of $163,735; 2) Approve a Cooperative Reimbursement Agreement between the City of Chino and San Bernardino County to establish reimbursement obligations for the Chino Airport Driveway Improvement Project (R7250); 3) Appropriate $163,735 to the Transportation Fund (320), with a corresponding increase in revenue from the San Bernardino County Cooperative Reimbursement Agreement; 4) Find the environmental determination of the project to be categorically exempt in accordance with the California Environmental Quality Act (CEQA) Guidelines and the environmental regulations of the City; and 5) Authorize the City Manager to execute all necessary documents on behalf of the City.
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FISCAL IMPACT
Appropriate $163,735, R7250 to the Transportation Fund (320) and reimbursement revenue in the same amount from the County of San Bernardino Cooperative Reimbursement Agreement, which will be reimbursed to the City upon completion of the project.
|
Funding Source |
Appropriation |
|
San Bernardino County Funds |
$163,735 |
|
Total Project Budget |
$163,735 |
CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES
The recommendation detailed above furthers the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
• Positive City Image
• Financial Stability
• Responsible Long-Range Planning
• Public Service Excellence through Internal and External Partnerships
|
Revenue: 3207100 - 59500 - R7250 |
Expenditure: 3207100 - 48004 | 48005 | 48006 | 48008 | 48009 - R7250 |
|
Transfer In: |
Transfer Out: |
BACKGROUND
In November of 2023, the County Board of Supervisor’s Office identified the need to construct a left-turn pocket along Kimball Avenue serving access to the Chino Airport hangar owned by San Bernardino County. This turn-pocket was identified in conjunction with the City’s efforts to provide left-turn access into the commercial center located at the southeast corner of Euclid Avenue and Kimball Avenue. Through a collaborative effort, Supervisor Curt Hagman requested the use of San Bernardino County’s American Rescue Plan Act (ARPA) allocation to fund median improvements on Kimball Avenue. The funding request of $314,324 included the design, construction and inspection of left-turn pockets at two locations: one to serve the Chino Airport hangar; and one to serve the commercial center. On May 21, 2024, City Council approved a Cooperative Reimbursement Agreement between the City of Chino and San Bernardino County to establish reimbursement obligations for the Kimball Avenue Median Improvements Project (G7241) for $314,324. The construction of the turn pockets is complete and on April 15, 2025, City Council authorized the Director of Public Works to file the Notice of Completion for this work. The City is in the process of requesting reimbursement from the County.
Prior to construction of the turn pocket, it was brought to the County’s attention that work is required on the Chino Airport hangar property to properly utilize the requested left-turn pocket. Currently, due to the elevation difference between the Chino Airport hangar parking lot and the newly constructed drive approach, left-turn movements are temporarily restricted. To allow this movement, additional grading and repaving of the County owned property is required. The County was not able to procure a contractor to complete the on-site work and has therefore approached the City to perform additional work on their behalf. To facilitate this request, the County has requested to enter into a Cooperative Agreement with the City of Chino to outline the responsibilities and obligations of each agency for the construction of this project.
ISSUES/ANALYSIS
Following execution of the Cooperative Reimbursement Agreement, the City will request informal bids for the agreed upon scope of work per the City’s Purchasing Ordinance. To bring the recently constructed left-turn pocket into operation, the scope of work will include on-site grading, asphalt paving, and striping within the hangar parking lot approximately 4,900 square feet in size. At the County’s request, additional scope will include removal of existing striping by sand blasting, applying slurry seal treatment and re-striping of the customer parking area and upgrading the existing drive approach to meet current City standards.
The following table includes the projected expenditures for the project (R7250).
|
Chino Airport Driveway Improvement - Project Scope |
Estimated Cost |
|
Design |
$3,478 |
|
Material Testing and Special Inspections |
$6,923 |
|
Construction Management |
$11,537 |
|
Construction Contract |
$115,375 |
|
Construction Contract Contingencies (10%) |
$11,537 |
|
Total Project Estimate |
$148,850 |
|
Additional 10% Project Contingency Allowance |
$14,885 |
|
Not-to-Exceed Subtotal |
$163,735 |
The City will select consultants from its on-call list for specialized geotechnical inspection, design, and construction management oversight. Upon project completion and formal acceptance, the County will reimburse the City for actual costs incurred in accordance with the agreement. The City shall obtain written authorization from the County prior to approval of any change orders, and any project costs beyond $163,735 shall be funded by the County in its sole discretion. The work is expected to be completed in late Fall 2025.
The City Attorney has reviewed and approved the Cooperative Agreement as to form. This project is categorically exempt from CEQA according to Section 15304(c) of the CEQA Guidelines. A Notice of Exemption will be filed with the San Bernardino County Clerk Recorders Office prior to start of construction.
Attachments: Exhibit A - Location Map
Exhibit B - Agreement Between San Bernardino County and City of Chino