TO: LINDA REICH, CITY MANAGER
FROM: HYE JIN LEE, DIRECTOR OF PUBLIC WORKS
SUBJECT
title
Establish a New Capital Improvement Program (CIP) Project ST272 - Pavement Improvements Zone 2 (Chino Ave and Various Streets).
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RECOMMENDATION
recommendation
Establish project number ST272 - Pavement Improvements Zone 2 (Chino Ave and Various Streets) and appropriate $60,000 from the Road Maintenance and Rehabilitation Fund (327) to fund Engineering Design Services; and 2) authorize the City Manager to execute all necessary documents on behalf of the City.
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FISCAL IMPACT
Establishment of project ST272 requires appropriation in the amount of $60,000 from the available FY 2026-27 Road Maintenance and Rehabilitation Account Fund (327) reserves, as shown in the table below:
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ST272 Pavement Improvements Zone 2 (Chino Ave and Various Streets) |
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Funding Source |
Appropriation |
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327 - Road Maintenance and Rehabilitation (RMRA) |
$60,000 |
|
*Total Design Budget: |
$60,000 |
*Total reflects design costs only; staff will request construction funding upon completion of design.
CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES
The recommendation detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
• Positive City Image
• Financial Stability
• Responsible Long-Range Planning
|
Revenue: |
Expenditure: 327-40010-ST272 |
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Transfer In: |
Transfer Out: |
BACKGROUND
The Public Works Department oversees the pavement maintenance of approximately 250 centerline-miles of roadway inclusive of Euclid Avenue (Relinquished to the City in May 2026). The pavement improvement program includes planning, design, and construction oversight for treatments ranging from slurry seals to full-depth reconstruction, as well as restoring pavement surfaces following utility work. In 2022, the City retained a consultant to assess street conditions, assign them a score, and evaluate the overall state of the pavement network. These assessments are updated annually by City staff as projects are completed. At the time of evaluation, the City’s average network Pavement Condition Index (PCI) score was 70.
The City’s current network average PCI score is 72 relying primarily on Measure I and Road Maintenance and Rehabilitation Account (RMRA) revenues, totaling roughly $4 million annually. An additional $1 million in General Fund resources supports City crews performing pothole repairs, striping maintenance, and associated contracted concrete work contributing to the betterment of the pavement network.
At the City Council Workshop on September 20, 2022, Council first reviewed the findings of the City’s Pavement Management Inventory Program learning that $12M in expenditures would be required to improve the City’s network PCI score from 70 to 75.
At the Budget Workshop on June 13, 2023, staff noted that the City’s budget provides approximately $5 million annually for pavement management. This creates an annual funding gap of roughly $7 million if Council desired a PCI score of 75. In response, Council directed staff to develop a Capital Improvement Program (CIP) plan that would invest an additional $21 million over the next two fiscal years to improve street conditions citywide.
On July 6, 2023, staff presented a “pilot program” to the Infrastructure/Streets Committee, followed by a presentation to City Council on July 18, 2023, for design-build and staggered construction contracts. The recommendation established, ST241 Local Street Rehabilitation - Phase 1, intended to address pavement rehabilitation while meeting the City’s Policy on Accessible Facilities in the Public Right of Way. The project relied on existing City-standard ramp layouts and intersection exhibits, eliminating the need for engineering design plans. While this approach increased FY 2024-25 spending by approximately $4 million and supported immediate pavement improvements, it is not a sustainable long-term strategy. Proceeding without design plans limits the City’s ability to document completed work and increases contractor risk, which can lead to less competitive bids and fewer contractors willing to participate.
At the 2024 Council Goal Setting workshop, and again at the Study Session held on May 13, 2025, Council concurred with the Capital Improvement Zone approach of cycling through zones for design and construction to maximize available CIP pavement funding and minimize unnecessary mobilization costs covering the whole City in one contract. This cyclical, zone-based implementation strategy also incorporates predictable scheduling and equitable maintenance throughout the roadway network.
Consistent with this method, Zone 1 pavement improvements are currently in construction as Project ST260. To ensure annual completion of pavement maintenance within a capital improvement zone, staff recommend initiating design of Zone 2. At the June 2, 2026, City Council meeting, staff recommended establishment of a new CIP project “Pavement Improvements Zone 2 (Edison Avenue and Chino Avenue)” ahead of Fiscal Year 2026-27 to allow an early start to the design. Council supported the proposed limits of work on Chino Avenue between Magnolia Avenue and Cypress Avenue. However, further discussion was requested regarding the limits of work on Edison Avenue, and advancement of the Chino Avenue scope was paused pending that discussion.
ISSUES/ANALYSIS
Although the proposed project limits on Edison Avenue have expanded and will extend the overall timeline for improvements, staff recognize the importance of maintaining the City’s PCI average of 72 and proceeding with an annual paving project within Zone 2. The project is identified to include improvements on Chino Avenue between Magnolia Avenue and Cypress Avenue, along with various other streets necessary to sustain the City’s average PCI. The Chino Avenue limits are also included in a CalRecycle grant awarded to the City to offset the cost of rubberized asphalt material that reduces roadway noise and aligns with City and County standards for roadways of this type.
Chino Avenue received pavement treatment in recent years, but one segment was skipped due to a concurrent utility project at the time. That segment is now included in the Zone 2 design limits, along with curb ramp upgrades required to meet Americans with Disabilities Act (ADA) standards.
To ensure timely use of grant funds and continued progress toward the City’s PCI goals, staff recommend establishing Project No. ST272 - Pavement Improvements Zone 2 (Chino Avenue and Various Streets). Following project establishment, staff will procure professional engineering services to prepare ADA compliant curb ramp designs to pair with the City’s in-house design of pavement improvement plans.
Accessibility
Following City Council approval to establish the project, staff will identify and program the design of upgrading pedestrian facilities to meet ADA standards if the pavement improvements cause an alteration to the usability of the facility.
Attachment: Exhibit A - ST272 Project Vicinity Map