TO: LINDA REICH, CITY MANAGER
FROM: SILVIA AVALOS, DIRECTOR OF COMMUNITY SERVICES, PARKS & RECREATION
SUBJECT
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Vendor Cap Increase - New Tangram, LLC.
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RECOMMENDATION
1) Approve a vendor cap increase with New Tangram, LLC, Newport Beach, CA in the amount of $200,000 for a total not-to-exceed amount of $250,000; and 2) authorize the City Manager to execute the necessary documents on behalf of the City.
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FISCAL IMPACT
Sufficient funds are available in the Fiscal Year 2024-25 Building Management Fund budget.
CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES
The recommendation detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
• Positive City Image
• Financial Stability
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BACKGROUND
The Fiscal Year 2024-25 Building Management Fund budget provides funding for design services, purchasing, and installation of modular furniture in City-owned facilities. New Tangram, LLC is the City’s approved contractor that possesses the knowledge, certifications, and expertise to complete all related services for modular furniture. The existing furniture in several City facilities was installed in the 1990s and is discontinued making it difficult to build additional workstations and to complete needed repairs.
Included in the current fiscal year’s budget are several Internal Service Fund (ISF) projects for space planning, design services, purchase, and installation of new furniture and/or reconfiguration of existing workstations.
ISSUES/ANALYSIS
To date, New Tangram, LLC has a vendor cap of $50,000. The requested increase of $200,000 for design services, purchase and/or installation of furniture, and reconfiguring existing workstations brings the total vendor cap for New Tangram, LLC to $250,000. City Council authorization is required as the combined total of purchase orders will exceed $50,000 authorized to one vendor.