TO: LINDA REICH, CITY MANAGER
FROM: HYE JIN LEE, PE, DIRECTOR OF PUBLIC WORKS
SUBJECT
title
Kimball Avenue Median Improvements Project.
end
RECOMMENDATION
recommendation
Approve the 1) establishment of a new CIP project entitled “Kimball Avenue Median Improvement Project”, G7241 with a total project budget of $319,323.40; 2) appropriate $319,323.40 to the Transportation Fund (320), with a corresponding increase in grant revenue from the County of San Bernardino American Plan Rescue Act (ARPA) Funds and $4,999.40 backfill from the General Fund (100) reserves; 3) approve a Cooperative Agreement between the City of Chino and San Bernardino County to establish reimbursement obligations for the Kimball Avenue Median Improvements Project G7241 for $314,324; 4) award a Construction Contract for $250,399.40 to Metrocell Construction Inc., Ontario, CA for the Kimball Avenue Median Improvements Project and authorize up to $25,040 (10% of the contract amount) for construction contingencies for a total amount not to exceed $275,439.40; 5) approve a Professional Service Agreement with AESCO, Inc., Huntington Beach, CA for Geotechnical Engineering Services for the Kimball Avenue Median Improvements Project for $13,184; 6) authorize expenditures of up to $15,700.00 for construction management services, $10,000 for design services and $5,000 for overtime inspection costs; and 7) authorize the City Manager to execute all necessary documents on behalf of the City.
body
FISCAL IMPACT
Appropriate $319,323.40, G7241 to the Transportation Fund (320) and a General Fund backfill of $4,999.40 and grant revenue of $314,324, from the County of San Bernardino Federal ARPA funds, which will be reimbursed to the City upon completion of the project.
|
Funding Sources |
Appropriation |
|
San Bernardino County ARPA Funds |
$314,324.00 |
|
General Fund |
$4,999.40 |
|
Total Project Budget |
$319,323.40 |
CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES
The recommendation detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
• Positive City Image
• Responsible Long-Range Planning
• Public Service Excellence through Internal and External Partnerships
|
Revenue: 3207100-59500-G7241 |
Expenditure: 3207100 - 48003 |40010| 48004 | 48005 | 48007 | 48009 |G7241 |
|
Transfer In: 3201000-50000 |
Transfer Out: 1001000-40001 |
BACKGROUND
The representatives for the property owners and association for the commercial center located at the southeast corner of Euclid Avenue and Kimball Avenue have approached the City of Chino regarding means to enhance access to their business site. With the recent completion of the In-N-Out distribution center, a master-planned raised median has been constructed along Kimball Avenue, which prevents any left turn movements into the property from Kimball Avenue westbound traffic. The business center owner has represented to the City that the lack of access from westbound traffic has negatively impacted the businesses in the center. This item was brought forth for discussion at the City Council Infrastructure Streets Committee meeting held on June 12, 2023. The Committee supported the investigation of creating a left turn pocket within the median, with construction being completed at the expense of the property owners either directly or indirectly through reimbursement with the City. Staff was advised to provide the representatives with an estimated cost for this improvement for owners to determine the feasibility of implementation.
The City prepared a conceptual design for the left turn pocket and obtained three quotes from qualified contractors. The City provided these estimates to the property owner representatives wherein they could decide on how to finance the project. The representatives explored cost-sharing options with the City and ultimately reached out to the San Bernardino County Board of Supervisors’ office to seek other funding opportunities. The City also submitted a letter of support for consideration of funding the left turn pocket to County Supervisor Curt Hagman’s office. The addition of a left turn pocket will facilitate customer access to these businesses, improve the traffic flow, and enhance traffic safety for patrons accessing the shopping center.
The County Board of Supervisor’s Office has also requested a second turn pocket along Kimball Avenue into the Chino airport hangar which is owned by San Bernardino County. Through a collaborative effort, Supervisor Curt Hagman requested the use of San Bernardino County’s American Rescue Plan Act (ARPA) allocation to fund median improvements on Kimball Avenue.
The funding request is for $314,324 for the design and construction of the two left turn pockets. To facilitate this request, the County will need to enter into an ARPA sub-recipient agreement with the City of Chino.
ISSUES/ANALYSIS
The City utilized one of its current on-call engineering firms, Transtech Engineers, Inc., Chino, CA to complete the final design of the two left turn pockets. On March 8, 2024, staff published a formal Notice Inviting Bids via the City’s Planet Bids website and in the local publication on March 9 and March 16, 2024, for “Kimball Avenue Median Improvements Project”. On March 28, 2024, at 10:00 a.m., two (2) bids were received and opened, with the following results:
|
Company Name |
City |
Bid Amount |
|
Metrocell Construction Inc. |
Ontario, CA |
$250,399.40 |
|
HZs Engineering DBA HZS Construction |
Orange, CA |
$460,925.00 |
The lowest, responsible, responsive bid was submitted by Metrocell Construction Inc., Ontario, CA, as shown in the table above for $250,399.40. Staff subsequently reviewed the contractor’s licensing, bonding, references, and list of subcontractors submitted for the project, and found all bid submittal documentation to be in order.
On March 28, 2024, staff published an informal Request for Proposals via email to three (3) pre-qualified Geotechnical Engineering firms from the approved on-call list. On April 4, 2024, at 10:00 a.m., two (2) proposals were received and one (1) opted not to participate. Staff reviewed both proposals and determined AESCO Inc., Huntington Beach, CA as the lowest apparent responsible proposal.
City Staff determined that Z&K Consultants Inc. (“Z&K”) is the best qualified firm to manage the construction services due to their previous work on the Kimball Avenue Improvements Project (ST232) which is currently under construction in the same area. Z&K also provides competitive hourly rates compared to other consultants with similar qualifications. The City will utilize the existing on-call consultant agreement with Z&K.
The following table includes the projected expenditures for the new CIP project G7241.
|
Kimball Ave Turn Pocket West- Commercial Center |
Vendor |
Totals |
|
Subtotal Construction |
Metrocell Construction Inc., Ontario, CA |
$129,075.00 |
|
Kimball Ave Turn Pocket East - Airport Hangar |
|
|
|
Subtotal Construction |
Metrocell Construction Inc., Ontario, CA |
$121,325.40 |
|
Design |
Transtech Engineers Inc., Chino, CA |
$10,000 |
|
Materials Testing and Special Inspection |
AESCO, Inc., Huntington Beach, CA |
$13,184.00 |
|
Construction Management |
Z & K Consultants Inc., Riverside, CA |
$15,700.00 |
|
Construction Contingencies (10%) |
As allowable per the Public Contract Code |
$25,040.00 |
|
Inspection Services |
City Staff |
$5,000 |
|
Total Estimated Expenditures |
|
$319,323.40 |
Note: (1) Note that, as in all the City's public works contracts, the contract itself provides the Director of Public Works authority to issue change orders of up to 10% of the original contract amount. When the Council approves the contract, it approves this authority. Ten percent is generally considered within the normal range of changed conditions on a public works construction project and, by providing change order authority upfront, Council helps to reduce the possibility of delay on a construction project.
Staff recommends the following as summarized above:
1) Establish a new CIP project entitled “Kimball Avenue Median Improvements Project” G7241;
2) appropriate $319,323.40 to the new CIP project- $314,324 of ARPA grant funds and $4,999.40 of General Fund reserves;
3) approve a Cooperative Agreement between the City of Chino and San Bernardino County to establish reimbursement obligations for the Kimball Avenue Median Improvements Project for $314,324;
4) award a Construction Contract in the amount of $250,399.40 to Metrocell Construction Inc., Ontario, CA for the Kimball Avenue Median Improvements Project and authorize up to $25,040 (10% of the contract amount) for construction contingencies for a total amount not to exceed $275,439.40;
5) approve a Professional Service Agreement with AESCO, Inc., Huntington Beach, CA for Geotechnical Engineering Services for the Kimball Avenue Median Improvements Project for $13,184.
6) authorize expenditures of up to $15,700 for construction management services with Z&K Consultants Inc., Riverside, CA using an existing on-call agreement, $5,000 for overtime inspection costs, and $10,000 for design services from Transtech Eng, Inc; and
7) authorize the City Manager to execute all necessary documents on behalf of the City.
This project is exempt from the California Environmental Quality Act (CEQA) according to Section 15301(c) of the CEQA Guidelines - Existing Facilities, which includes the operation, repair, and maintenance of highways, streets, sidewalks, gutters, bicycle and pedestrian trails, and other similar facilities.
Attachments: Exhibit A - Location Map
Exhibit B - Agreement Between San Bernardino County and City of Chino
Exhibit C - Construction Agreement - Metrocell Construction, Inc.
Exhibit D - PSA - AESCO, Inc.