TO: LINDA REICH, CITY MANAGER
FROM: SILVIA AVALOS, DIRECTOR OF COMMUNITY SERVICES, PARKS & RECREATION
SUBJECT
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Award of Public Works Contract to Major League Infields, Inc., Fullerton, CA for Ball Field Maintenance Services.
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RECOMMENDATION
1) Award a public works contract to Major League Infields, Inc., Fullerton, CA to provide ball field maintenance services at Ayala, Heritage, Mountain View, and Villa Parks in the amount of $67,808 for annual routine maintenance and $32,192 for unanticipated work for a not-to-exceed amount of $100,000; with four additional one-year options to renew; and 2) authorize the City Manager to execute all necessary documents on behalf of the City.
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FISCAL IMPACT
Sufficient funds are available in the Fiscal Year 2024-2025 Ayala Park Operating Center Budget.
CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES
The recommendations detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
• Positive City Image
• Superior Customer Service
• Responsible Long-Range Planning
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Expenditure: 3308250-43580 |
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BACKGROUND
Maintaining acceptable ball field playing surfaces requires regular and comprehensive field preparation, such as mowing, fertilization, irrigation, and cultivation. However, since ball fields are subjected to tremendous wear and damage within a relatively short period of time, the ball field (infield) maintenance services will provide special attention to the high impact areas on each infield. High impact areas include the batter’s boxes, home plate, pitcher’s mound base paths, and sliding areas. These high impact areas will be maintained based on the specification field maintenance pricing spreadsheet.
ISSUES/ANALYSIS
Staff prepared specifications for the project and a Notice Inviting Bids was published on Planetbids. On July 25, 2024, two (2) bids were accepted electronically with the following results:
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Company Name |
Total Bid Amount |
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1 |
Major League Infields, Inc. |
$ 67,808.00 |
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2 |
Unlimited Environmental, Inc. |
$ 83,880.00 |
The lowest bid was submitted by Major League Infields, Inc., Fullerton, CA in the amount of $67,808. Staff subsequently reviewed Major League Infields, Inc.’s contractor’s licenses, bonds, references, and list of sub-contractors submitted for the project and determined them to be the lowest responsive and responsible bidder. In addition to the contract amount, staff is requesting authorization to spend up to $32,192 for additional ball fields maintenance such as laser leveling and turf replacement. This brings the potential contract amount to $100,000.
The contract term is for one (1) year beginning September 4, 2024, with the option for four (4) additional one-year periods.
Attachments: Major League Infields, Inc. - Agreement and Proposal