TO: LINDA REICH, CITY MANAGER
FROM: HYE JIN LEE, PE, DIRECTOR OF PUBLIC WORKS
SUBJECT
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Award Professional Services Agreement - Engineering Design and Bid Support Services for the Local Street Rehabilitation Project FY2025 (ST251).
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RECOMMENDATION
Award a Professional Services Agreement to HR Green Pacific, Inc., for $408,990 for Engineering Design and Bid Support Services for the Local Street Rehabilitation Project FY2025 (ST251); and authorize the City Manager to execute all necessary documents on behalf of the City.
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FISCAL IMPACT
Sufficient funds are budgeted in the Fiscal Year 2024-2025 Capital Improvement Program (CIP) for the Local Street Rehabilitation Project FY2025 (ST251). The total available budget is summarized below:
|
TOTAL PROJECT BUDGET - ST251 |
|
Funding Source |
Adopted Budget |
Expenditures |
Available Budget |
|
322 - Measure I Fund |
$343,750 |
$0 |
$343,750 |
|
327 - RMRA (SB1)* |
$660,000 |
$0 |
$660,000 |
|
TOTALS: |
$1,003,750 |
$0 |
$1,003,750 |
*Note: Road Maintenance and Rehabilitation Account (RMRA) is part of the gasoline tax passed as part of Senate Bill 1 (SB 1).
CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES
The recommendation detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
• Positive City Image
• Responsible Long-Range Planning
|
Revenue: Click or tap here to enter text. |
Expenditure: 3227190 - 48004 - ST251 3277102 - 48004 - ST251 |
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Transfer In: Click or tap here to enter text. |
Transfer Out: Click or tap here to enter text. |
BACKGROUND
In accordance with the City’s Pavement Management Inventory Program (“PMI Program”), staff identified a future phase of pavement rehabilitation targeting streets east of Central Avenue. As part of that work, curb ramps in these areas must be brought into compliance with the City’s Policy on Accessible Facilities in the Public Right-of-Way. Under the Local Street Rehabilitation Project 2025 (“Project ST251”), the City intends to complete the engineering design of curb ramps at a total of thirty-seven (37) intersections (Exhibit A) in this target area. This work will also include curb ramp design for various locations throughout the City. The design of the curb ramps will facilitate the future construction of the compliant facilities and orderly completion of the City’s pavement rehabilitation projects.
ISSUES/ANALYSIS
On August 29, 2024, the City released a Request for Proposals (RFP# 2024-0022) “Engineering Design Services Project ST251-Concrete Street Rehabilitation FY2024/25” on PlanetBids, following City procurement policies. On October 3, 2024, the City received (10) ten proposals. Cost proposals were submitted in a separate sealed file. Staff evaluated and ranked the proposals based on the following weighted criteria:
• Experience/Qualifications: 20%
• Past Performance/References: 20%
• Plan Methodology/Project Approach: 30%
• Quality of Responsiveness of Proposal: 15%
• Cost Evaluation: 15%
HR Green Pacific, Inc., was selected as the highest-ranked proposal by the evaluation committee. Staff recommends City Council approve a contract with HR Green Pacific, Inc., for a not to exceed amount of $408,990 to complete Engineering Design and Bid Support Services. The final ranking of firms is shown in the table below:
|
RANK |
CONSULTANT |
|
1 |
HR Green Pacific, Inc. |
|
2 |
Bowman Consulting Group Ltd. |
|
3 |
WestLAND Group, Inc. |
|
4 |
Hunsaker and Associates Irvine, Inc. |
|
5 |
Michael Baker International, Inc. |
|
6 |
TAIT & Associates, Inc. |
|
7 |
IDS Group |
|
8 |
West & Associates |
|
9 |
RKA Consulting Group |
|
10 |
FEI Associates Consulting Engineers |
The estimated project design costs are itemized below:
|
Project ST251 Project Task |
Vendor |
Totals |
|
Design Engineering & Bid Support Services |
HR Green Pacific, Inc. |
$408,990.00 |
|
Total: |
$408,990.00 |
Staff recommends that City Council award a Professional Services Agreement to HR Green Pacific, Inc. for $408,990 for Engineering Design and Bid Support Services for the Local Street Rehabilitation FY 2025 Project (ST251).
Attachments: Exhibit A - Project Location Map
Exhibit B - PSA - HR Green Pacific, Inc. (ST251)