TO: LINDA REICH, CITY MANAGER
FROM: SILVIA AVALOS, DIRECTOR OF COMMUNITY SERVICES, PARKS & RECREATION
SUBJECT
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Award of Contract - Citywide Janitorial Services.
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RECOMMENDATION
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Award a professional services contract with CCS Facility Services-Orange County Inc., Costa Mesa, CA for Citywide Janitorial Services, in the amount of $580,753.06 with four additional one-year options to renew and authorize the City Manager to execute all necessary documents on behalf of the City.
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FISCAL IMPACT
This contract amount of $580,753.06 is included in the Fiscal Year 2025-26 Custodial Maintenance Budget.
CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES
The recommendation detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
• Positive City Image
• Superior Customer Service
• Responsible Long-Range Planning
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Expenditure: 6507030-43580 |
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BACKGROUND
For the past five years, CCS Facility Services-Orange County Inc., Costa Mesa, CA, has provided citywide janitorial services. Under the current contract, the City has maintained a consistent and satisfactory level of cleanliness and service. In addition to serving the City of Rancho Cucamonga, CCS Facility Services currently provides janitorial services for the cities of Fullerton and Westminster. With the current contract set to expire in June 2025, City staff have explored options and resources to ensure the continued delivery of these services.
The Fiscal Year 2025-26 Custodial Maintenance Budget includes funding for citywide janitorial services. Facility usage continues to increase across the City, with notable additions to the scope of work including janitorial services for the former Chaffey College bank building, monthly deep cleaning of the commercial kitchen at the Senior Center, and a dedicated day porter at City Hall. The scope of work consists of scheduled cleaning services at City facilities, such as routine maintenance of offices, restrooms, and common areas to ensure sanitation, cleanliness, and presentable conditions. Typical tasks include, but are not limited to, dusting, vacuuming, mopping, trash removal, restroom sanitation, and replenishment of supplies.
ISSUES/ANALYSIS
City staff elected to piggyback on a competitively procured contract established through the City of Rancho Cucamonga’s Request for Proposal (RFP), conducted on February 15, 2024, in which CCS Facility Services was selected to provide citywide janitorial services. Both the City of Rancho Cucamonga and CCS Facility Services have agreed to extend the same pricing, terms, and conditions to the City of Chino under a piggyback agreement. Staff conducted a thorough review of Rancho Cucamonga’s agreement and determined that the terms are fair and reasonable.
Staff recommends that the City Council award a contract to CCS Facility Services-Orange County Inc., of Costa Mesa, CA, in the amount of $580,753.06 for Fiscal Year 2025-26, with the option to extend the agreement for up to four additional one-year terms.
Attachment: CCS Facility Services-Orange County Inc. Agreement