TO: LINDA REICH, CITY MANAGER
FROM: SILVIA AVALOS, DIRECTOR OF COMMUNITY SERVICES, PARKS & RECREATION
SUBJECT
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Notice of Completion - Chino Rancho Park Development Project (PK200/G8201/G8241).
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RECOMMENDATION
1) Accept the Chino Rancho Park Development Project (PK200/G8201/G8241) completed by Act 1 Construction, Inc., Norco, CA, Contract #2024-182; 2) authorize the City Manager to file the Notice of Completion; and 3) release the retention funds following the 35-day lien period.
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FISCAL IMPACT
Chino Rancho Park Project PK200/G8201/G8241 was completed within the adopted project budget.
CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES
The recommendation detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
• Positive City Image
• Responsible Long-Range Planning
• Commitment to Our Community
• Innovation
BACKGROUND
On December 19, 2023, the City Council awarded construction Contract #2024-182 to Act 1 Construction, Inc., Norco, CA, in the amount of $3,254,984 with contingencies of $488,247 for a not-to-exceed contract amount of $3,743,231 for the Chino Rancho Park Development project.
The project scope of work included the construction of a new 1.18-acre park, including an entry monument for the City and park, parking lot, restroom building, an all-inclusive playground, shade pavilion, two pickle ball courts, outdoor fitness equipment, open space, walking trail with benches, and drought tolerant landscaping. Work also included street and infrastructure improvements within the public right-of-way around the perimeter of the park along Central Avenue and Phillips Boulevard. These improvements consisted of the undergrounding of communication utility lines, adding landscape, curb and gutter, sidewalk, and repaving a section of Phillips Boulevard along the northern perimeter of the park. Finally, sidewalk improvements along the east side of Central Avenue were constructed and new ADA curb ramps on the corner of Central Avenue and Phillips Boulevard were installed.
ISSUES/ANALYSIS
During construction, there were several unforeseen issues identified in the field and addressed as modifications to the project. The amount of soil export required for the project exceeded the amount anticipated in the contract documents so additional soil was needed and used brick wainscoting was added to the exterior of the prefabricated restroom building (Change Order No.1). The installation method of prefabricated concrete seat walls was changed to accommodate height variances in the product, additional fencing was required to close a gap along the fence line, and form inspection identified changes to the sidewalk required for accessibility compliance (Change Order No. 2). Additional right-of-way improvements were added to the project, including striping, signage, 23 foot street light poles, and extended working hours during the full road closure of Phillips Boulevard (Change Order No. 3). These changes brought the total contract amount of the project to $3,377,718.99.
The following is a summary of the final accounting of costs for project PK200/G8201/G8241:
|
Contract #2024-182 |
Contract |
Contingency |
|
Original Construction Contract Amount |
$ 3,254,984 |
$ 488,247 |
|
Change Order No. 1 |
$ 48,365.72 |
-$ 48,365.72 |
|
Change Order No. 2 |
$ 18,451.50 |
-$ 18,451.50 |
|
Change Order No. 3 |
$ 55,917.77 |
-$ 55,917.77 |
|
Total Contract & Contingency Balance |
$ 3,377,718.99 |
$ 365,512.01 |
Act 1 Construction, Inc. has satisfactorily completed all work within the project budget and has complied with the terms of the contract. A Notice of Completion has also been prepared for filing with the San Bernardino County Recorder’s Office.
Attachment - Notice of Completion