TO: LINDA REICH, CITY MANAGER
FROM: HYE JIN LEE, PE, DIRECTOR OF PUBLIC WORKS
SUBJECT
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Notice of Completion for the FY24-25 Traffic Signal Interconnect Project (TR251) with Branson Industries, LLC.
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RECOMMENDATION
1) Accept the FY24-25 Traffic Signal Interconnect Project (TR251) with Branson Industries, LLC, Contract No. 2025-251 as complete; 2) authorize the Director of Public Works to file the Notice of Completion on behalf of the City of Chino; and 3) authorize the release of retention funds following the 35-day lien period absent any claims.
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FISCAL IMPACT
The project was completed within the City Council approved project budget for TR251. All unused project funds will be returned to the City’s Measure I Fund.
CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES
The recommendation detailed above furthers the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
• Superior Customer Service
• Responsible Long-Range Planning
• Public Service Excellence through Internal and External Partnerships
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Revenue: Click or tap here to enter text. |
Expenditure: 3227190-48005-TR251 |
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Transfer In: Click or tap here to enter text. |
Transfer Out: Click or tap here to enter text. |
BACKGROUND
The City of Chino’s traffic signal network is comprised of 139-city owned and operated traffic signals. The intersections are equipped with communication infrastructure for City staff to remotely observe and control traffic signal operations citywide. Most of the City’s signals communicate through a robust fiber optic network with some segments still connected through slower, less reliable copper and wireless communication systems.
Annually, the City Council has approved staff’s request to allocate a portion of local Measure I funding to incrementally expand and upgrade the reliability of the City’s traffic signal communication infrastructure. The force-multiplying advantage of traffic signal camera communication is seen in both the monitoring and response of Public Works staff to traffic conditions and by the Police Department to utilize the same cameras to assist in their investigation efforts.
The scope of work for the FY24-25 Traffic Signal Interconnect Project (TR251) included the upgrade of existing copper interconnect to fiber optic technology along Schaefer Avenue from Roswell Avenue to Ramona Avenue. The upgrade to fiber optic communications enables greater use and reliability of traffic cameras in this area.
On February 21, 2025, the City released an informal request for bids in accordance with City procurement policies. The City received three bids and the results were as follows:
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Contractor |
Bid Amount |
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Branson Industries, LLC |
$91,345.90 |
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Elecnor Belco Inc |
$96,960.00 |
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Crosstown Electric |
$112,950.00 |
Branson Industries LLC was the lowest responsive and responsible bidder. Staff awarded the contract in the amount of $91,345.00. In accordance with purchasing guidelines that support a streamlined procurement process, prior City Council approval was not required for this contract amount.
ISSUES/ANALYSIS
All work has been completed per the terms of the original construction contract and approved change order with the Contractor, Branson Industries LLC. Change order No. 1 was approved by staff within the authorized budget to upgrade six (6) traffic signal interconnect pull-boxes along the segment to current City standards. The City Council approved project budget for TR251 is $100,000. The following is a summary of the final accounting costs for the project:
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TR251 - FY24-25 Traffic Signal Interconnect Project |
Contract |
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Original Contract |
$91,345.90 |
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Contract Change Order No. 1 |
$8,635.15 |
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Final Contract Amount: |
$99,981.05 |
Branson Industries, LLC has complied with the terms of the contract. A Notice of Completion has been prepared for filing with the San Bernardino County Recorder’s Office. The retention funds will be released following a 35-day lien period.
Attachments: Exhibit A - Project Vicinity Map (TR251)
Exhibit B - Notice of Completion (Branson Industries, LLC)