TO: LINDA REICH, CITY MANAGER
FROM: HYE JIN LEE, PE, DIRECTOR OF PUBLIC WORKS
SUBJECT
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Final Acceptance of Public Improvements for Administrative Approval PL19-0101, Pad 6, Located on the south side of Schaefer Avenue Between Fern Avenue and Euclid Avenue, within the Stater Bros. Plaza.
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RECOMMENDATION
1) Accept public improvements as complete for Administrative Approval PL19-0101; 2) authorize release of the performance bond and initiate the warranty bond; and 3) authorize the City Manager to execute the necessary documents on behalf of the City.
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FISCAL IMPACT
There are sufficient funds included in the City’s Operating Budget to support the ongoing maintenance activities related to the public improvements being accepted.
CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES
The recommendation detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
• Positive City Image
• Public Service Excellence through Internal and External Partnerships
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BACKGROUND
In November 2006, the Chino Planning Commission approved the Stater Bros. Plaza, a 118,230-square-foot neighborhood shopping center consisting of a grocery store, restaurants, and additional retail uses, located on the south side of Schaefer Avenue between Fern and Euclid Avenues. As part of the original approval, several pad sites within the shopping center were left undeveloped to allow for future build-to-suit development, provided such development conformed to the approved conceptual site layout and architectural design of the center.
On April 23, 2020, the Chino Planning Division approved an application submitted by The Evans Group for Administrative Approval (PL19-0101) to construct an 8,058-square-foot multi-tenant commercial building on a vacant pad within the Stater Bros. Plaza. The project is located at 6903 Schaefer Avenue (Exhibit A) and is designated VC (Village Commercial) under the East Chino Specific Plan.
The Engineering Conditions of Approval (COA) for PL19-0101 required the developer to design and construct certain public improvements along the property frontage on Fern and Schaefer Avenues, including, but not limited to, sidewalks, curb and gutter, curb ramps, asphalt concrete pavement, domestic water service connection, signing and striping, and parkway landscaping. The public improvements completed by the developer necessitated the execution of a Public Improvement Agreement and posting securities that the City Council approved on May 18, 2021 (Exhibit B). It should be noted that the costs associated with the design and construction of the required public improvements are completely offset by the applicant. There is no direct fiscal impact on the City
The public improvements for this project were completed in accordance with the approved plans and to the satisfaction of Public Works staff. Construction began in January 2024, and the project reached substantial completion in July 2025. Between July and December 2025, the contractor and project manager coordinated with the City’s project engineer to address various administrative items included in the final punch list to close out the project file, including as-built drawings, grading certificate, compaction report, CAD/GIS files, and backflow certification. All outstanding punch list items have since been completed to the City’s satisfaction.
ISSUES/ANALYSIS
The public improvements being accepted by the City of Chino, as described above, are included as shown on Exhibit C. The public improvements completed have been constructed in compliance with the City’s standards/specifications, including accessibility requirements, and to the satisfaction of the Public Works Inspector. All public improvements that were part of the COA for this project were fully funded by the developer.
Security for a one-year warranty period has been submitted to the City. Under the warranty bond obligation, the developer will correct any defects found within one year of the City Council’s acceptance of the Project. Also, upon completion and final acceptance, the public improvements shall become the sole exclusive property of the City to operate and maintain.
Attachments: Exhibit A - Vicinity Map
Exhibit B - Public Improvement Agreement
Exhibit C - Public Improvements Atlas