TO: LINDA REICH, CITY MANAGER
FROM: HYE JIN LEE, PE, DIRECTOR OF PUBLIC WORKS
SUBJECT
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Award a Professional Services Agreement to Mariposa Landscapes, Inc. for Landscape Maintenance Services for Medians and Reservoir Sites.
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RECOMMENDATION
Award a Professional Services Agreement for $489,680.60 to Mariposa Landscapes, Inc., Irwindale, CA for a five-year term for Landscape Maintenance Services for Medians and Reservoir Sites; and authorize the City Manager to execute all necessary documents on behalf of the City.
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FISCAL IMPACT
Sufficient funds have been included in the FY2026-27 Adopted Budget in the following programs.
|
Fund |
Annual Amount |
Total 5-Year Amount |
|
Medians & Parkways (100) |
$72,616.72 |
$363,083.60 |
|
Water Services (520) |
$25,319.40 |
$126,597.00 |
|
Total |
$97,936.12 |
$489,680.60 |
CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES
The recommendation detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
• Positive City Image
• Superior Customer Service
• Financial Stability
• Responsible Long-Range Planning
|
Revenue: Click or tap here to enter text. |
Expenditure: 1007230-43580 & 5207300-43580 |
|
Transfer In: Click or tap here to enter text. |
Transfer Out: Click or tap here to enter text. |
BACKGROUND
The City maintains numerous landscaped median islands and reservoir sites throughout the community that require ongoing maintenance to preserve public safety, support a well maintained street visibility for motorists and pedestrians, and enhance the City's overall appearance. Routine maintenance activities include mowing, weed and pest control, trimming, irrigation system inspections and repairs, litter removal, and general landscape upkeep.
Due to the frequency and scope of services required at many of these locations, including multiple service visits per week, the City has historically utilized contract landscape maintenance services to supplement in-house operational staff. Contracted services provide the specialized equipment, staffing resources, and operational flexibility necessary to maintain these sites in a safe, efficient, and aesthetically pleasing condition.
Current Public Works staffing levels are dedicated to maintaining existing service demands and operational responsibilities throughout the City. The addition of regular median and reservoir landscape maintenance services to in-house operations would exceed available staffing capacity and would require the hiring of additional personnel, as well as the purchase of equipment and associated resources. To ensure continued, consistent maintenance of these sites in a cost-effective and efficient manner, the City issued a competitive Request for Proposals (RFP) to solicit qualified firms to provide landscape maintenance services for the City's medians and reservoir sites.
ISSUES/ANALYSIS
On May 7, 2026, the City released a Request for Proposals (RFP No. 2026-0015) for "Landscape Maintenance Services for Medians and Reservoir Sites" via PlanetBids, in accordance with City procurement policies. The City received eleven (11) proposals by the closing date of June 4, 2026.
A review committee, consisting of City staff, evaluated proposals separately to maintain confidentiality and fairness. Staff then scored these proposals using the following weighted criteria:
• Experience/Qualifications: 25%
• Past Performance/References: 25%
• Plan Methodology/Project Approach: 20%
• Quality and Responsiveness of Proposal: 15%
• Cost Evaluation: 15%
While cost is considered in the evaluation process, selection is not based solely on price. Instead, the City emphasizes overall qualifications, demonstrated performance, technical capability, and responsiveness to ensure the selected contractor can provide reliable, high-quality landscape maintenance services that meet the City's operational needs and maintenance standards.
Following evaluation, Mariposa Landscapes, Inc. received the highest average score and is recommended for contract award. Mariposa Landscapes, Inc. also provided a most robust staffing plan compared with competitors.
Evaluation Results:
|
RANKING |
CONTRACTOR |
|
1 |
Mariposa Landscapes, Inc. |
|
2 |
Landscape West Management Services, Inc. |
|
3 |
Merchants Landscape Services, Inc. |
|
4 |
EMTS, Inc. |
|
5 |
MCE Corporation |
|
6 |
Inland Empire Landscape, Inc. |
|
7 |
New Generation Landscape Management, Inc. |
|
8 |
Azteca Landscape |
|
9 |
Tropical Plaza Nursery, Inc. |
|
10 |
J. Orozco Enterprises, Inc. |
|
11 |
Greenfield Landscaping and Maintenance, Inc. |
Staff requests City Council approval to award a Professional Services Agreement with Mariposa Landscapes, Inc. for Landscape Maintenance Services for Medians and Reservoir Sites for a five-year term from FY2026-27 through FY2030-31 in the amount of $489,680.60 (fixed annual amount of $97,936.12).
Attachment: Professional Services Agreement - Mariposa Landscapes, Inc.