TO: LINDA REICH, CITY MANAGER
FROM: HYE JIN LEE, PE, DIRECTOR OF PUBLIC WORKS
SUBJECT
title
Professional Services Agreement - Transtech Engineers, Inc.
end
RECOMMENDATION
Award a Professional Services Agreement to Transtech Engineers, Inc., Chino, CA, for $350,025 for Project Management Services for the State Street Water Treatment Plant Project (WA212) and the Well 17 Equipping Project (WA214); and authorize the City Manager to execute the necessary documents on behalf of the City.
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FISCAL IMPACT
Sufficient funds are included in the Fiscal Year 2024-2025 Capital Improvement Program budget for Projects Nos. WA212 and WA214. The appropriations and budget allocations are summarized below:
|
Project |
Fund |
Adopted Budget |
Expenditures/ Encumbrances |
Available Budget |
|
WA212 |
Water Fund - 520 |
$19,036,553.00 |
$2,994,270.56 |
$16,042,282.44 |
|
WA214 |
Water Fund - 520 |
$5,810,000.00 |
$984,891.25 |
$4,825,108.75 |
CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES
The recommendation detailed above furthers the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
• Positive City Image
• Financial Stability
• Responsible Long-Range Planning
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Revenue: Click or tap here to enter text. |
Expenditure: 5207310 - 48007 - WA212 5207310 - 48007 - WA214 |
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Transfer In: Click or tap here to enter text. |
Transfer Out: Click or tap here to enter text. |
BACKGROUND
The City of Chino encompasses approximately 30 square miles, with a water service area of 29 square miles. The City water service area serves a population of about 84,560 and primarily follows the City boundary. Groundwater from the Chino Basin is produced by groundwater wells owned and operated by the City, and the wells constitute approximately half of the City’s water supply. Currently, the City owns fifteen (15) groundwater wells with two of the City’s wells, Wells 12 and 14, that have been inactive for some time due to being impacted from contamination. Well 17 was drilled but never equipped and has not been utilized by the City. The proposed projects will increase the City’s access and restore the groundwater wells utilization, which will provide a key local water resource to support the City’s growing population and water demand.
The State Street Water Treatment Facility (WA212) is located at Benson Avenue and State Street in the City of Montclair and is a new centralized treatment project that will treat Wells 12 and 14 for nitrate, perchlorate, and 1,2,3-trichloropropane (1,2,3-TCP) as these contaminants have been detected at concentrations above the Maximum Contaminant Levels (MCLs) set by the State of California Water Resources Control Board Division of Drinking Water (DDW). The Well 17 Equipping Project (WA214) includes equipping an existing drilled well with pumps, motors, and appurtenances to serve as a supply source and will be treated at the newly completed Eastside Water Treatment Facility expansion. Both designs are completed and will be posted for a notice for construction bids.
On March 2, 2021, Council approved an agreement for Design Professional Services in the amount of $1,697,244 with Hazen and Sawyer for the design of the State Street Water Treatment Facility. On January 15, 2019, the City Council awarded a Design Professional Services Agreement to Hazen and Sawyer to design the Eastside Water Treatment Facility expansion and the brine disposal pipeline. Hazen and Sawyer have completed the work and services originally planned for the expansion and through additional amendments have been authorized to modify the scope of work to provide subsequent designs for Well 17 to pump groundwater supply and incorporate the treatment options to the EWTF.
On April 2, 2024, Council approved an agreement for Construction Management, Testing and Inspection Services in the amount of $2,172,358 with Butier Engineering, Inc. for the State Street Water Treatment Plant Project (WA212) and the Well 17 Equipping Project (WA214).
Due to the scale and complexity of the projects, the City needs an experienced Project Management firm to handle the two design contracts and construction management contract to augment City staff ability to conduct day-to-day oversight.
ISSUES/ANALYSIS
On June 6, 2024, staff solicited an informal Request for Proposals (RFP) from the on-call consultant list to Four (4) firms for Project Management Services. On June 19, 2024, the City received one (1) responsive proposal which was evaluated and ranked by the following criteria:
• Experience/qualifications
• Past performance/references
• Plan methodology/project approach
• Quality of responsiveness of proposal
• Cost evaluation
Staff selected the proposed consultant within the guidelines of the State of California Government Code and the City’s Purchasing Ordinance. The final ranking of the firms is shown below.
|
Rank |
Consultant |
Result |
|
1. |
Transtech Engineers, Inc. |
Submitted |
|
N/A |
HR Green Pacific, Inc. |
Declined to propose |
|
N/A |
Anser Advisory Management, LLC |
Non-responsive |
|
N/A |
Willdan Engineering |
Non-responsive |
The breakdown of the total program management is shown in the Table below:
|
PROJECT TASK |
AMOUNT |
|
Project Management for WA212 |
$244,725.00 |
|
Project Management for WA214 |
$105,300.00 |
|
CONTRACT TOTAL |
$350,025.00 |
Staff recommends that the City Council award a Professional Services Agreement for $350,025 to Transtech Engineers, Inc., Chino, CA for Project Management Services for the State Street Water Treatment Plant Project (WA212) and the Well 17 Equipping Project (WA214).
Attachments: Exhibit A - WA212 Location Map
Exhibit A1 - WA214 Location Map
Exhibit B - PSA Transtech Engineers