TO: LINDA REICH, CITY MANAGER
FROM: WARREN MORELION, AICP, DIRECTOR OF DEVELOPMENT SERVICES
SUBJECT
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Award Professional Services Agreement for Building Plan Check Services.
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RECOMMENDATION
Award a Professional Services Agreement to Building Code Services, Inc. (BCS), Irvine, CA, at a fixed rate of $85 per hour for all disciplines for building plan check and related services for a term not to exceed five years and authorize the City Manager to execute all necessary documents on behalf of the City.
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FISCAL IMPACT
Funds of $325,000 have been allocated in the Fiscal Year 2025-26 Budget for these services.
CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES
The recommendation detailed above furthers the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
• Financial Stability
• Responsible Long-Range Planning
• Public Service Excellence through Internal and External Partnerships
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Revenue: 1006300-56350 |
Expenditure: 1006300-43570 |
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BACKGROUND
The Development Services Department provides timely and professional plan review and inspection services to ensure that construction in the City complies with all applicable municipal and state code requirements. The Department fulfils its building plan check responsibilities through a combination of in-house staff and contract services. In-house staff reviews plans that involve limited engineering (e.g., room additions, accessory dwelling units, block walls, minor tenant improvements, patio covers, swimming pools, solar systems, etc.), while contract plans examiners and engineers are utilized for projects involving more complex structural, electrical, plumbing and mechanical engineering (e.g., new residential tracts, concrete tilt-up buildings, commercial construction, large tenant improvements, etc.). The supplementation of in-house plan check services with contract services allows the Department to ensure that its customers benefit from a plan check process that is efficient, consistent and cost-effective.
ISSUES/ANALYSIS
On April 17, 2025, the City released Request for Proposals (RFP) No. 2025-0008 for Building Plan Check Services on PlanetBids. Fourteen (14) proposals were received by the closing date. Fee proposals were submitted in separate sealed files. Staff evaluated the proposals based on the following weighted criteria:
• Experience/Qualifications: 20%
• Past Performance/References: 20%
• Plan Methodology/Project Approach: 30%
• Quality and Responsiveness of Proposal: 15%
• Cost Evaluation: 15%
Following evaluation, Building Code Services Inc. received the highest average score and is recommended for contract award.
Evaluation Results:
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Ranking |
Vendor |
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1 |
Building Code Services Inc. |
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2 |
Bureau Veritas North America, Inc. |
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3 |
JAS PACIFIC |
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4 |
CSG Consultants, Inc. |
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5 |
RKA Consulting Group |
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6 |
JLee Engineering, Inc |
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7 |
4LEAF, Inc. |
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8 |
Transtech Engineers, Inc. |
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9 |
West Coast Code Consultants, Inc. |
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10 |
BPR Consulting Group |
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11 |
Shums Coda Associates, Inc |
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12 |
Yao Engineering, Inc. |
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13 |
T.P.I. Building Code Consultants |
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14 |
FEI ASSOCIATES CONSULTING ENGINEERS |
Staff recommends the City Council award a contract at a fixed rate of $85 per hour for all disciplines for building plan check and related services for a term not to exceed five years and authorize the City Manager to execute all necessary documents on behalf of the City.
Attachment - Building Code Services Inc. Agreement