TO: LINDA REICH, CITY MANAGER
FROM: HYE JIN LEE, PE, DIRECTOR OF PUBLIC WORKS
SUBJECT
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Professional Services Agreement - Arellano Associates Public Outreach Services for the Euclid Avenue Bridge Project (ST243).
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RECOMMENDATION
Award a Professional Services Agreement to Arellano Associates for $499,983 for Public Outreach Services for the Euclid Avenue Bridge Project (ST243); and authorize the City Manager to execute all necessary documents on behalf of the City.
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FISCAL IMPACT
Sufficient funds are budgeted in the Fiscal Year 2024-25 Capital Improvement Program (CIP) for the Euclid Avenue Bridge Project (ST243).
|
Euclid Avenue Bridge Project (ST243) |
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Fund |
Adopted Budget |
Encumbrances/ Expenditures |
Budget Available |
|
320 - Transportation |
$5,777,973.59 |
$4,230,673.34 |
$1,547,300.25 |
CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES
The recommendation detailed above furthers the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
• Positive City Image
• Financial Stability
• Responsible Long-Range Planning
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Revenue: Click or tap here to enter text. |
Expenditure: 3207100 - 48007 - ST243 |
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Transfer In: Click or tap here to enter text. |
Transfer Out: Click or tap here to enter text. |
BACKGROUND
Euclid Avenue, between State Route 71 (SR-71) and Pine Avenue, is subject to frequent flooding during heavy rain events. Due to the street’s dip in the roadway, a significant storm event can raise the water level of Chino Creek and overtop the roadway requiring roadway closure. Detours around Euclid Avenue are typically circuitous and send passenger vehicles and heavy trucks through local streets that would otherwise not carry such significant volume and load. The Euclid Avenue Bridge Project (ST243) aims to decrease the impact of heavy rain events by raising the street profile to accommodate the free flow of storm water. A raised profile design will increase safety and create reliable access of the roadway even during heavy rain events. It will eliminate the recurring Public Works crew responses to close the gates, maintenance cost for clean-up and debris removal after flooding, and will also end inconvenience to motorists from repeated road closures during heavy rain events. All of these additional Public Works responses divert crews and resources from responding to other safety concerns during rain events. City of Chino is a large City that covers nearly 30 square miles. The project will also add pedestrian and bicycle facilities to make it a multi-modal corridor for all users.
The Project was originally anticipated to require an Initial Study/Mitigated Negative Declaration (IS/MND) under the California Environmental Quality Act (CEQA). However, City staff now propose preparing a more comprehensive environmental document-an Environmental Impact Report (EIR)-to better support the Project. On October 8, 2024, staff presented a comparative analysis of the IS/MND and EIR to the Infrastructure/Streets Committee. With support from the Committee, Development Services, and the San Bernardino County Transportation Authority, staff recommend the EIR for its more detailed assessment of project impacts and mitigations, enhanced opportunities for public and agency engagement, and stronger legal defensibility. Additionally, completing an EIR may increase the City’s eligibility for federal funding once approved.
On February 4, 2025, City Council approved Amendment No. 2 with Biggs Cardosa Associates, for $388,534.24 for additional consultant services to prepare an EIR for the Project. The amendment with Biggs Cardosa Associates did not include a public outreach component. Public outreach is required for the preparation of the EIR to comply with CEQA requirements. Given the Project’s size and regional significance, public outreach will also be required during the design phase and potentially during the construction phase of the Project. The public outreach consultant will work closely with the City of Chino Public Outreach team to develop cohesive messaging and stakeholder engagement for the Project.
ISSUES/ANALYSIS
On January 23, 2025, staff solicited a Request for Proposals (RFP#2025-0002) “Euclid Bridge Public Outreach” on PlanetBids, following City procurement policies. On February 20, 2025, the City received (7) seven proposals. Cost proposals were submitted in a separate file. Staff evaluated and ranked the proposals based on the following weighted criteria:
• Experience/qualifications: 30%
• Past performance/references: 25%
• Plan methodology/project approach: 25%
• Quality of responsiveness of proposal: 10%
• Cost evaluation: 10%
Staff selected the proposed consultant within the guidelines of the State of California Government Code and the City’s Purchasing Ordinance. The final ranking of the firms is shown below:
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RANK |
CONSULTANT |
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1 |
Arellano Associates |
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2 |
Kimley-Horn and Associates, Inc. |
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3 |
PlaceWorks, Inc. |
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4 |
Circlepoint |
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5 |
S. Groner Associates, Inc. |
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6 |
CV Strategies |
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7 |
Curt Pringle & Associates |
Arellano Associates was selected as the highest-ranking proposal by the evaluation committee. Staff recommends that the City Council award a Professional Services Agreement to Arellano Associates for $499,983 to complete Public Outreach Services for the Environmental and Design Phase, and Construction Phase of the Euclid Avenue Bridge Project (ST243).
Attachment: Exhibit A - ST243 Vicinity Map
Exhibit B - Professional Services Agreement - Arellano Associates