TO: LINDA REICH, CITY MANAGER
FROM: SILVIA AVALOS, DIRECTOR OF COMMUNITY SERVICES, PARKS & RECREATION
SUBJECT
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Award of Contract -Youth Museum Interior Improvements Project Design (PF261).
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RECOMMENDATION
recommendation
1) Award a Professional Services Agreement in the amount of $146,698 to Hammel, Green and Abrahamson, Inc. (HGA), Santa Monica, CA for design services for the Youth Museum Interior Improvements Project (PF261); 2) authorize expenditures of up to $14,670 for project contingencies for a not-to-exceed potential contract amount of $161,368; 3) appropriate $61,368 to the Building Management Fund; and 4) authorize the City Manager to execute the necessary documents on behalf of the City.
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FISCAL IMPACT
Requires an additional appropriation of $61,368 to the Building Management Fund 650, with a corresponding year end transfer from the General Fund reserves. There is sufficient fund balance for this expense. This action supports the City Council’s Measure V commitments for updating our City facilities.
CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES
The recommendation detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
• Positive City Image
• Financial Stability
• Responsible Long-Range Planning
• Commitment to Our Community
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Revenue: |
Expenditure: 6508310-48004-PF261 |
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Transfer In: 6501000-50000 |
Transfer Out: 1001000-40001 |
BACKGROUND
In March 2024, Chino voters approved Measure V, a one-cent sales tax increase to fund essential City services, such as the Chino Youth Museum facilities. The Chino Youth Museum is a City-owned facility that provides hands-on educational and cultural experiences for children and families. Due in part to deferred maintenance of interior finishes the building’s interior condition has declined over time. As a result, the interior finishes, layout, and accessibility features are outdated and no longer meet current program needs, visitor expectations, or accessibility requirements.
ISSUES/ANALYSIS
To address these issues, the City intends to complete interior architectural and accessibility improvements within approximately 3,075 square feet of interior space, along with related work at the Museum entrances. An accessibility survey was completed at the Chino Youth Museum in February 2023 as part of the ADA Transition Plan. The ADA Transition Plan identified necessary accessibility improvements required throughout the building, including the addition of an accessible entrance to the stage, corrections to the slope of the ramp from the lobby to the exhibit spaces, alterations to the layout of the exhibit spaces to ensure a continuous accessible path of travel throughout the facility, slope corrections to the front entrance and doorway, as well as modifications to the existing restroom fixtures and signage. The existing exhibits will require modifications in order to fit within the space available after the accessible path of travel is designated. This will be part of a separate phase of the design process to be completed after the accessibility and code related improvements are addressed. Additional facility improvements that will be a part of this project include flooring, painting, and LED lighting upgrades.
Hammel, Green and Abrahamson, Inc. (HGA) was selected from the City’s list of pre-qualified on-call consultants. HGA is a multi-disciplinary architectural and interior design firm with extensive experience in cultural, educational, and civic projects. At the City’s request, HGA prepared a detailed proposal to provide architectural and interior design services for the Chino Youth Museum Interior Improvements Project, including space planning, code and accessibility analysis, schematic design, construction documentation, and agency review support. These plans will include changes to the layout of the exhibits to provide accessible paths of travel. A separate contract will then be established with a qualified design firm specializing in museum programming and/or exhibit design. This approach allows firms specializing in exhibit design and programming to participate in the project while ensuring compliance with applicable codes and accessibility requirements.
Staff is recommending that City Council authorize a Professional Services Agreement in the amount of $146,698 to Hammel, Green and Abrahamson, Inc. (HGA), Santa Monica, CA for the design of the Chino Youth Museum Interior Improvements Project. In addition to the contract amount, staff is requesting to spend up to $14,670 on contingencies for unanticipated work, bringing the total potential contract to $161,368. This request requires an additional appropriation of $61,368 to the Building Management Fund for a revised project budget of $161,368.
Attachment: Hammel, Green and Abrahamson, Inc. (HGA) - Agreement/Proposal