TO: LINDA REICH, CITY MANAGER
FROM: HYE JIN LEE, DIRECTOR OF PUBLIC WORKS
SUBJECT
title
Establish a New Capital Improvement Program (CIP) Project ST273 - Edison Avenue Ultimate Improvements and Cypress Creek Trail Extension, and Award a Professional Service Agreement for Engineering Design Services.
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RECOMMENDATION
recommendation
1) Establish project ST273 - Edison Avenue Ultimate Improvements and Cypress Creek Trail Extension and appropriate $170,906.50 from the Road Maintenance and Rehabilitation Fund (327) and $200,000 of Measure I Fund (322); 2) award a professional services agreement for $370,906.50 to HR Green Pacific, Inc., Corona, CA for Engineering Design Services; and 3) authorize the City Manager to execute all necessary documents on behalf of the City.
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FISCAL IMPACT
Requires an appropriation of $170,906.50 from the available fund balance of the Road Maintenance and Rehabilitation Fund (327) and $200,000 from the available fund balance of the Measure I Fund (322), as shown in the table below:
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Edison Ave Ultimate Improvements and Cypress Creek Trail Extension (ST273) |
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Funding Source |
Appropriation |
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Fund 327 - Road Maintenance and Rehabilitation (RMRA) |
$170,906.50 |
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Fund 322 - Measure I |
$200,000.00 |
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*Total Design Budget: |
$370,906.50 |
*Total reflects design costs only; staff will request construction funding upon completion of design.
CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES
The recommendation detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
• Positive City Image
• Superior Customer Service
• Financial Stability
• Responsible Long-Range Planning
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Revenue: Click or tap here to enter text. |
Expenditure: 3227190 - 40010 - ST273 3277102 - 40010 - ST273 |
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Transfer In: |
Transfer Out: Click or tap here to enter text. |
BACKGROUND
The Public Works Department oversees the pavement maintenance of approximately 250 centerline-miles of roadway inclusive of Euclid Avenue (Relinquished to the City in May 2026). The pavement improvement program includes planning, design, and construction oversight for treatments ranging from slurry seals to full-depth reconstruction, as well as restoring pavement surfaces following utility work. In 2022, the City retained a consultant to assess street conditions, assign them a score, and evaluate the overall state of the pavement network. These assessments are updated annually by City staff as projects are completed. At the time of evaluation, the City’s average network Pavement Condition Index (PCI) score was 70.
The City’s current network average PCI score is 72 relying primarily on Measure I and Road Maintenance and Rehabilitation Account (RMRA) revenues, totaling roughly $4 million annually. An additional $1 million in General Fund resources supports City crews performing pothole repairs, striping maintenance, and associated contracted concrete work contributing to the betterment of the pavement network.
At the City Council Workshop on September 20, 2022, the Council first reviewed the findings of the City’s Pavement Management Inventory Program, learning that $12M in expenditures would be required to improve the City’s network PCI score from 70 to 75.
At the Budget Workshop on June 13, 2023, staff noted that the City’s budget provides approximately $5 million annually for pavement management. This creates an annual funding gap of roughly $7 million if Council desired a PCI score of 75. In response, Council directed staff to develop a Capital Improvement Program (CIP) plan that would invest an additional $21 million over the next two fiscal years to improve street conditions citywide.
On July 6, 2023, staff presented a “pilot program” to the Infrastructure/Streets Committee, followed by a presentation to City Council on July 18, 2023, for design-build and staggered construction contracts. The recommendation established, ST241 Local Street Rehabilitation - Phase 1, intended to address pavement rehabilitation while meeting the City’s Policy on Accessible Facilities in the Public Right of Way. The project relied on existing City-standard ramp layouts and intersection exhibits, eliminating the need for engineering design plans. While this approach increased FY 2024-25 spending by approximately $4 million and supported immediate pavement improvements, it is not a sustainable long-term strategy. Proceeding without design plans limits the City’s ability to document completed work and increases contractor risk, which can lead to less competitive bids and fewer contractors willing to participate.
At the 2024 Council Goal Setting workshop, and again at the Study Session held on May 13, 2025, Council concurred with the Capital Improvement Zone approach of cycling through zones for design and construction to maximize available CIP pavement funding and minimize unnecessary mobilization costs covering the whole City in one contract. This cyclical, zone-based implementation strategy also incorporates predictable scheduling and equitable maintenance throughout the roadway network.
During the summer of 2025, multiple residents with properties backing Edison Avenue raised concerns regarding deteriorating pavement conditions on Edison Avenue between Cypress Avenue and Euclid Avenue. Residents noted that Edison Avenue’s designation as a truck route exacerbates the issue, reporting that semi-truck traffic causes significant vibrations to adjacent properties as vehicles traverse the failing asphalt. Council has also previously inquired about the timing of pavement improvements for Edison Avenue east of Central Avenue.
Edison Avenue east of Central Avenue is located within Capital Improvement Zone 2. In response to resident concerns and consistent with Council requests, staff evaluated pavement conditions, estimated repair costs, and identified the need to prioritize this segment within the Zone 2 work plan. This effort led to scoping the “Pavement Improvements Zone 2” project to include the segment of Edison Avenue from 200 feet east of Cypress Avenue to Euclid Avenue, identifying RMRA funds as the primary funding source. In April 2026, staff released a Request for Proposals, evaluated submissions, and identified HR Green Pacific, Inc. as the highest-ranked consultant to prepare engineering design services.
On June 2, 2026, City Council convened for the FY 2026-27 Budget Workshop to review proposed programming for the upcoming fiscal year. The Edison Avenue Pavement Improvements Project was introduced and highlighted by staff due to its significant limits, accelerated schedule, and investment in maintaining the City’s roadway infrastructure. Council primarily inquired if pavement material options had already been determined given the corridor’s function as a truck route. Staff took note of Council’s request to consider concrete. Staff shared that the project limits were identified in a CalRecycle grant that the City was awarded to offset construction costs for utilizing rubberized asphalt pavement (sourced from California recycled tires), a material that dampens roadway noise and aligns with the City and County’s standards for arterial corridors of this type.
Later that day, at the regularly scheduled City Council meeting, staff presented the project formally with a recommendation to establish the project as a CIP prior to the close of FY 2025-26 to award the design services contract and initiate the accelerated timeline. The project was presented as “Pavement Improvements Zone 2 (Edison Avenue and Chino Avenue).” As staff further shared the project boundaries, Council requested an opportunity to expand the scope to include new pedestrian connectivity on the east leg of Edison Avenue and Cypress Avenue intersection, including traffic signal upgrades to establish a crosswalk and extension of access northward approximately 1,200 feet to connect to the terminus of the existing Cypress Creek Trail. Following discussion, Council directed staff to review the proposed scope with the Infrastructure/Streets Committee prior to returning to Council for establishment of the project.
ISSUES/ANALYSIS
On July 6, 2026, the Infrastructure/Streets Committee reviewed additional information regarding the project’s proposed limits and scope. Staff outlined the existing right-of-way constraints relative to Edison Avenue’s master-planned configuration as a six-lane corridor with parkway and pedestrian facilities on both sides. Portions of the corridor already meet the ultimate width and include parkways and sidewalks (from approximately 900 feet east of Cypress Avenue to 300 feet west of Euclid Avenue). To achieve ultimate build-out width, a total span of 1,200 feet would require right-of-way dedication or acquisition, directly impacting four properties. The right-of-way depth ranges for these four properties from approximately 10 to 22 feet. The Committee requested that staff evaluate the project within the context of the future six-lane corridor with parkway and pedestrian facilities on both sides of the street.
To support this long-range corridor planning effort, staff requested an updated design scope from HR Green Pacific, Inc. that reflects both the original pavement improvements and ADA compliant curb ramp designs now within an ultimate six-lane roadway width footprint, identifies associated right-of-way needs, incorporates traffic signal upgrades at the Cypress Avenue intersection to allow a north-south crossing on the east leg, and extends the Cypress Creek Trail approximately 1,200 feet north to the intersection. The expanded scope of services does not include preparation of legal documents for real property appraisals and fee negotiations as this would require Council action before proceeding and an appropriation from General Fund.
Residents continue to request status updates regarding Edison Avenue pavement improvements, originally scoped and highlighted in the Budget Workshop as a paving project planned to complete construction in June 2027. As design progresses, staff will return to Council with an updated cost estimate, defined acquisition needs, and recommendations for next steps. Staff are not yet able to define a revised construction timeline due to the nature of the expanded limits of work. As design continues, staff will evaluate options for phasing construction so that the project does not become cost prohibitive.
Because project ST273 now extends beyond the approved Pavement Improvement Program strategy for rehabilitation, additional design funds outside the Road Maintenance and Rehabilitation Program (SB 1 RMRA) are needed. Measure I funds are eligible for design work related to the pedestrian improvements and traffic signal upgrades.
On April 9, 2026, Public Works staff solicited an informal Request for Proposals (RFP) from the Master On-Call consultant list (RFP No. 2023-3003) to four (4) firms for Civil Engineering Professional Services. The City received three (3) proposals by the closing date of April 23, 2026. The proposals were evaluated and ranked based on the following criteria:
• Experience/Qualifications
• Past Performance/References
• Plan Methodology/Project Approach
• Quality and Responsiveness of Proposal
• Cost Evaluation
Following evaluation, HR Green Pacific, Inc. received the highest score and is recommended for the contract award. Staff recommend that the City Council establish Project No. ST273 - Edison Avenue Ultimate Improvements and Cypress Creek Trail Extension, and appropriate $370,907 of available reserves to the project budget. Staff further recommend awarding a Professional Services Agreement to HR Green Pacific, Inc. in the amount of $370,906.50 for Engineering Design Services for Project ST273.
To maintain the City’s PCI goal of 72, staff recognize the urgency to proceed with an annual paving project in Zone 2. The scope of that project is further identified in a separate Staff Report requiring separate council action.
Accessibility
The project’s roadway widening scope and pavement improvements impact the public’s access-to and alters the public’s usability of pedestrian facilities at seven (7) intersections within the Edison Avenue corridor. The design scope includes upgrading the pedestrian facilities to ADA compliance. Additionally, the project design scope includes adding sidewalk where sidewalk does not currently exist and extending the Chino Creek Trail south 1,200 feet to meet the intersection of Cypress Avenue and Edison Avenue.
Attachments: Exhibit A - ST273 Project Vicinity Map
Exhibit B - Professional Services Agreement (ST273 HR Green Pacific, Inc.)