TO: LINDA REICH, CITY MANAGER
FROM: HYE JIN LEE, PE, DIRECTOR OF PUBLIC WORKS
SUBJECT
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Final Acceptance of Public Improvements for Tract Map No. 20170 Richland Homes of Maryland, Inc.
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RECOMMENDATION
1) Accept public improvements as complete for Tract Map No. 20170; 2) authorize release of the performance bond and initiate the warranty bond; and 3) authorize the City Manager to execute the necessary documents on behalf of the City.
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FISCAL IMPACT
There are sufficient funds included in the City’s Operating Budget to support the ongoing maintenance activities related to the public improvements being accepted.
CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES
The recommendation detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
• Positive City Image
• Public Service Excellence through Internal and External Partnerships
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BACKGROUND
On August 5, 2019, the Planning Commission approved Chino Preserve Development Corporation’s applications for PL18-0010 (Master Site Approval) and PL18-0011 (Tentative Tract Map No. 20161), an “A” level subdivision for conveyance purposes and the master plan authorizing up to 494 residential units (the Van Vliet Project). An “A” level subdivision functions as the master-level map for a project, establishing the overall planning areas, circulation network, and development framework, and allowing future “B” level tentative tract maps to be processed consistent with the approved master plan. The Van Vliet Project is generally located south of Bickmore Avenue, north of Pine Avenue, west of Rincon Meadows, and east of future Mayhew Avenue (Exhibit A).
Tract Map No. 20161 created ten numbered lots and eight lettered lots to establish the planning areas and support seven future “B” level tentative tract maps. As part of the Van Vliet approvals, Tentative Tract Maps 20169, 20170, 20171, 20172, and 20270 were subsequently approved to allow development by guest homebuilders.
Richmond American Homes of Maryland, Inc. purchased Tract No. 20170, a “B” level map authorizing development of 80 detached condominium units on approximately 7.10 adjusted gross acres.
The Engineering Conditions of Approval (“COA”) for Tract Map No. 20170 required the developer to design and construct certain public improvements on Meridian St, between Meadowhouse Ave and Osprey St and Paddock Ave, between Botany St and Meridian St, including, but not limited to, sidewalk, curb ramps, asphalt concrete overlay, streetlights, parkway landscaping, signing and striping, sewer and domestic water improvements. To secure these obligations, the developer executed a Subdivision Improvement Agreement and posted the required securities, which the City Council approved on December 15, 2020 (Exhibit B). All costs associated with the design and construction of the required improvements were fully borne by the applicant; therefore, there is no direct fiscal impact to the City.
Tract Map No. 20170 is included in the Settlement Agreement approved by the City Council on November 15, 2022. This tract falls under Category C, which applies to parcels approved on or after January 1, 2017. Under Category C, the developer must comply with the City’s ADA Policy on Pedestrian Facilities (adopted December 3, 2019) per the settlement agreement and the ADA Policy at that time. When all improvements are properly constructed and meet ADA requirements, the City Council will accept them as complete.
The public improvements for this project were completed in accordance with the approved plans and to the satisfaction of Public Works staff. The project reached substantial completion in September 2024. Between October 2024 and October 2025, the contractor and project manager coordinated with the City’s project engineer to address various administrative items included in the final punch list to close out the project file, including as-built drawings, grading certificate, compaction report, CAD/GIS files, and backflow certification. All outstanding punch list items have since been completed to the City’s satisfaction.
ISSUES/ANALYSIS
The public improvements being accepted by the City of Chino, as described above, are included as shown on Exhibit C. The public improvements completed have been constructed in compliance with the City’s standards/specifications, including accessibility requirements, and to the satisfaction of the Public Works Inspector. All public improvements that were part of the COA for this project were fully funded by the developer.
Security for a one-year warranty period has been submitted to the City. Under the warranty bond obligation, the developer will correct any defects found within one year of the City Council’s acceptance of the Project. Also, upon completion and final acceptance, the public improvements shall become the sole exclusive property of the City to operate and maintain. The following maintenance obligations will commence following acceptance of the public improvements:
Domestic Water: By the City
Public Sewer: By the City
Public Street Sweeping: By the City
Public Streetlights: By the PMMC
Attachments: Exhibit A - Vicinity Map
Exhibit B - Subdivision Improvement Agreement
Exhibit C - Public Improvements Atlas