TO: LINDA REICH, CITY MANAGER
FROM: KEVIN MENSEN, CHIEF OF POLICE
SUBJECT
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Local Hazard Mitigation Plan Consultant Agreement.
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RECOMMENDATION
Award a contract to Integrated Solutions Consulting, Inc. in the amount of $78,750 for the purpose of updating the City of Chino’s Local Hazard Mitigation Plan and authorize the City Manager to execute all necessary documents on behalf of the City.
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FISCAL IMPACT
The City was awarded Hazard Mitigation Grant Program (HMGP) G424D to update its Local Hazard Mitigation Plan. The funding from this grant will pay for the costs of the consultant.
CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES
The recommendation detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
• Financial Stability
• Responsible Long-Range Planning
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Revenue: Click or tap here to enter text. |
Expenditure: 1004000-43650-G424D |
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Transfer In: Click or tap here to enter text. |
Transfer Out: Click or tap here to enter text. |
BACKGROUND
In November 2023, the City was awarded Hazard Mitigation Grant Program (HMGP) G424D funding from the Federal Emergency Management Agency (FEMA) to update its Local Hazard Mitigation Plan (LHMP). On February 20, 2024, City Council formally accepted the award and the City has until November 21, 2026, to complete the project which will result in a FEMA approved LHMP.
LHMPs are required by FEMA to receive certain types of non-emergency disaster assistance including the Hazard Mitigation Grant Program and Building Resilient Infrastructure and Communities (BRIC) project grants. Once approved by FEMA, the LHMP is valid for five years. On April 19, 2022, FEMA released an updated Local Mitigation Planning Policy Guide, effective April 19, 2023. This new guidance serves as FEMA’s official policy on and interpretation of the applicable statutes and mitigation regulations in 44 Code of Federal Regulations (CFR) Part 201.
As this guidance has only been in effect for a little over a year, the City sought an experienced consultant to help update the LHMP. Therefore, a Request for Proposal (RFP) was issued for qualified consultants to submit proposals to update the City’s LHMP.
ISSUES/ANALYSIS
On February 21, 2024, staff published, via PlanetBids, a Request for Proposal for qualified firms to submit a proposal to update the City of Chino’s Local Hazard Mitigation Plan. The RFP required the firms to demonstrate qualifications, resources, expertise, and experience sufficient to undertake and complete the project on a timely and cost-efficient basis. The consultant company selected by the City will be fully responsible for ensuring that the City obtains a FEMA approved LHMP on or before September 16, 2025.
On March 21, 2024, staff received proposals from seven firms. City staff, along with a neighboring jurisdiction’s subject matter expert, evaluated each proposal using the weighted criteria outlined in the RFP (qualifications, past performance, responsiveness, cost, and timeline). Staff ranked the proposals from the corresponding firms in the following order:
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Firm |
Ranking |
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Integrated Solutions Consulting, Inc. |
1 |
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Jacob Green and Associates Inc. |
2 |
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Risk Management Professionals |
3 |
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IEM International Inc |
4 |
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AG Witt, LLC |
5 |
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WREM Solutions |
6 |
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Construction Testing and Engineering South, Inc. |
7 |
Integrated Solutions Consulting, Inc. received the highest score and is deemed to be the most responsive and responsible firm.
It is, therefore, staff’s recommendation that the City Council award and authorize a contract to Integrated Solutions Consulting, Inc. for the updating of the City of Chino’s Local Hazard Mitigation Plan.
Attachment: Integrated Solutions Consulting, Inc. Contract