TO: LINDA REICH, CITY MANAGER
FROM: HYE JIN LEE, PE, DIRECTOR OF PUBLIC WORKS
SUBJECT
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Notice of Completion - Street Rehabilitation Project - Pipeline Ave (ST162) and Traffic Signal Modification Project - Grand Avenue at Spectrum East and West (TR171).
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RECOMMENDATION
1) Accept the Street Rehabilitation Project - Pipeline Ave (ST162) and Traffic Signal Modification Project - Grand Avenue at Spectrum East and West (TR171), with Sequel Contractor, Inc., Santa Fe Springs, CA, Contract 2022-062 as complete; 2) authorize the director of Public Works to file the Notice of Completion; and 3) release the retention funds following the 35-day lien period.
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FISCAL IMPACT
The Project was completed within the Council approved project budget.
CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES
The recommendation detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
• Positive City Image
• Financial Stability
• Responsible Long-Range Planning
• Effective Technology
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Expenditure: 3207100 - 48005 | 48009 - ST162 3207100 - 48005 | 48009 - TR171 3227190 - 48005 | 48009 - ST162 3227190 - 48005 | 48009 - TR171 3277102 - 48005 | 48009 - ST162 |
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BACKGROUND
On July 6, 2021, the City Council awarded a construction contract to Sequel Contractors, Inc., Santa Fe Springs, CA, for $3,313,079.27 for the Street Rehabilitation Project - Pipeline Avenue (“ST162”) and Traffic Signal Modifications - Grand Avenue at Spectrum East and West (“TR171”). Additionally, the City Council authorized expenditures of up to $331,000.00 (10% of the construction contract) for project contingencies, bringing the total construction contract amount not-to-exceed $3,644,079.27. Project ST162 included a grind and overlay on Pipeline Avenue from Grand Avenue to Eucalyptus Avenue South and accompanying accessibility improvements. Project TR171 improvements included a combination of grind and overlay and slurry seal on Grand Avenue from Pipeline Avenue to the west City limits; concrete lane installation at Grand Avenue and Roswell Avenue; traffic signal modifications at the intersections of Grand Avenue and Roswell Avenue and along Grand Avenue at Spectrum West and Spectrum East; and accompanying accessibility improvements.
On February 21, 2023, the City Council approved a construction contract increase of $585,953.57 encompassing both ST162 and TR171 projects for additional work required to replace 300 linear feet of two westbound asphalt lanes with concrete at the intersection of Grand Avenue and Roswell Avenue. This increase brought the construction contract to a new total not-to-exceed amount of $4,230,032.84. Throughout the project’s construction, the City approved five (5) Contract Change Orders (“CCO”) for a total amount of $205,363.77. These CCOs addressed various unforeseen field conditions along with cost increases in material, equipment, and labor. There were several unanticipated delays experienced by the project including an extensive suspension of work required to accommodate the Caltrans permitting process for traffic control; scheduling revision to accommodate a busy holiday shopping season; and delays caused by the historically wet 2022 to 2023 rainy season.
ISSUES/ANALYSIS
All work has been completed per the terms of the original construction contract and approved change orders. The following is a summary of the final accounting of construction costs.
The total contract change order amount is $205,363.77 (5.83% of total contract). Ten percent is generally considered within the normal range of changed conditions on a Public Works construction project and City Council providing change order authority upfront helps to reduce the possibility of delay on a construction project.
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ST162 |
Contract |
Contingency |
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Original Contract & Contingency |
$1,560,850.00 |
$156,000.00 |
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Contract Change Order No. 1-5 |
$47,678.22 |
-($47,678.22) |
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Contract Increase Approved 02.21.23 |
$161,311.81 |
-($20,720.18) |
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Final Contract & Contingency Balance |
$1,769,840.03 |
$87,601.60 |
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TR171ContractContingency |
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Original Contract & Contingency |
$1,752,229.27 |
$175,000.00 |
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Contract Change Order No. 1-5 |
$136,965.37 |
-($136,965.37) |
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Contract Increase Approved 02.21.23 |
$445,361.94 |
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Final Contract & Contingency Balance |
$2,334,556.58 |
$38,034.63 |
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Total Agreement Cost for ST162 & TR171 |
Contract |
Contingency |
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Original Contract & Contingency |
$3,313,079.27 |
$331,000.00 |
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Contract Change Order No. 1-5 |
$184,643.59 |
-($184,643.59) |
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Contract Increase Approved 02.21.23 |
$606,673.75 |
-($20,720.18) |
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Final Contract & Contingency Balance |
$4,104,396.61 |
$125,636.23 |
Sequel Contractor, Inc., Santa Fe Springs, CA, has complied with the terms of the contract. A Notice of Completion has been prepared for filing with the San Bernardino County Recorder’s Office. The retention funds will be released following a 35-day lien period.
Attachment: Notice of Completion - Sequel Contractor, Inc. (ST162 & TR171)