|
Legislation Details
|
Type:
|
New Business
|
Status:
|
Passed
|
|
On agenda:
|
6/4/2024
|
Final action:
|
6/4/2024
|
|
Title:
|
Annual Contract Amendments/Renewals and Blanket Purchase Orders.
|
TO: LINDA REICH, CITY MANAGER
FROM: ROB BURNS, DIRECTOR OF FINANCE
SUBJECT
title
Annual Contract Amendments/Renewals and Blanket Purchase Orders.
end
RECOMMENDATION
recommendation
Authorize the annual contract amendments or renewals, issue blanket purchase orders, and authorize the City Manager to execute all necessary documents on behalf of the City.
body
FISCAL IMPACT
Sufficient funds are included in the Fiscal Year 2024-25 Operating Budget for these contracts and blanket purchase orders.
CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES
The recommendation detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
• Financial Stability
|
Revenue: |
Expenditure: |
|
Transfer In: |
Transfer Out: |
BACKGROUND
The City Council has approved the Fiscal Year 2024-25 Annual Operating Budget for the City. Included in the budget is the appropriation of funds for the items contained in this report.
ISSUES/ANALYSIS
The City’s current Purchasing Ordinance requires that the City Council approve any contract amendment/renewal or blanket purchase order exceeding $50,000. These items represent routine, annual contract, or purchase orders for the provision of services necessary for City operations. All purchases through these listed contracts or blanket purchase orders shall adhere to the City’s Purchasing Ordinance, Chapter 3.32.060 of the Chino Municipal Code. The following is a consolidated list of vendors:
|
ANNUAL CONTRACT RENEWALS |
|
NO. |
VENDOR NAME |
DESCRIPTION |
AMOUNT |
|
1 |
10-8 Retrofit |
Provides Police Vehicle-Specific Equipment Installation and Maintenance Services. Contract and Blanket Purchase Order. Public Works: $605,000 Police Department: $10,000 |
$615,000 |
|
2 |
ACCELA, INC. |
Provides for Land Development, Code Enforcement and Asset Management Software. Development Services |
$392,350 |
|
3 |
ADVANCED TRANSPORTATION CONCEPTS GROUP |
Provides Traffic Engineering Design and Support. Public Works |
$60,000 |
|
4 |
ALESHIRE & WYNDER |
Provides Legal Counsel for the City. Human Resources: $600,000 Development Services: $132,000 Public Works $195,200 Administration: $77,000 Finance: $50,000 Police Department: $50,000 CSPR: $25,000 |
$1,129,200 |
|
5 |
ALLISON MECHANICAL |
Provides HVAC services. CSPR. |
$120,000 |
|
6 |
AMERICAN GUARD |
Provides Security Guard Services. Administration |
$245,000 |
|
7 |
ATKINSON, ANDELSON, LOYA, RUUD & ROMO |
Provides Legal Services. Human Resources |
$200,000 |
|
8 |
AXON ENTERPRISE, INC. |
Provides Body Camera Equipment and Repairs. Contract and Blanket Purchase Order. Police Department |
$264,904 |
|
9 |
BADAWI & ASSOCIATES |
Provides Audit Services. Finance |
$59,199 |
|
10 |
BCS |
Provides General Plan Check Services. Development Services |
$400,000 |
|
11 |
BLAIS & ASSOCIATES |
Provides Grant Writing Services. Administration |
$72,000 |
|
12 |
BUREAU VERITAS |
Provides General Plan Check and Support Services. Public Works |
$400,000 |
|
13 |
CALGON CARBON |
Provides GAC Replacement Services. Public Works |
$400,000 |
|
14 |
CANNON CORPORATION |
Provides General Plan Check Services. Public Works |
$150,000 |
|
15 |
CASC ENGINEERING & CONSULTING, INC. |
Provides for on-call stormwater compliance, inspection and support services. Public Works |
$60,000 |
|
16 |
CCS ORANGE COUNTY JANITORIAL, INC. |
Provides for Janitorial Services. CSPR |
$490,000 |
|
17 |
CHINO VALLEY UNIFIED SCHOOL DISTRICT |
Provides school crossing guard and custodial services at all CVUSD schools. Administration: $296,910 CSPR: $72,000 |
$368,910 |
|
18 |
CITIZEN BUSINESS BANK |
Provides banking services. Finance |
$125,000 |
|
19 |
CITY GREEN CONSULTING, INC. |
Provides Providing Program Assistance for SB1383 Mandates and Software. Public Works |
$64,500 |
|
20 |
CIVICA LAW GROUP APC |
Provides Specialized Code Legal Services. Development Services: $650,000 Police Department: $265,000 Human Resources: $95,000 |
$1,010,000 |
|
21 |
CIVICPLUS |
Provides website support. Administration |
$85,000 |
|
22 |
CLS LANDSCAPE MANAGEMENT, INC. |
Provides for landscape maintenance services for medians and reservoir sites. Public Works |
$100,000 |
|
23 |
CT&T CONCRETE |
Provides on-call concrete repair services. Public Works |
$580,000 |
|
24 |
DATA TICKET |
Provides citation processing services for city-wide parking and administrative citations. Police Department: $84,000 Development Services: $15,000 Finance: $2,500 |
$101,500 |
|
25 |
DAVID TAUSSIG & ASSOCIATES |
Provides DIF & CFD Reconciliation Project Management. Public Works |
$265,000 |
|
26 |
DAVID TURCH & ASSOCIATES |
Provides Federal Advocacy Services. Administration |
$60,000 |
|
27 |
DYETT & BHATIA |
Provides General Plan Consulting Services. Development Services |
$900,000 |
|
28 |
ENGINEERING RESOURCES SOUTHERN CALIFORNIA (ERSC) |
Provides General Plan Check Services. Public Works |
$150,000 |
|
29 |
E-PLAN SOFT |
Provides Software Licensing. Development Services |
$100,000 |
|
30 |
EUROFINS EATON ANALYTICAL |
Provides Drinking Water Analysis & Consulting Services. Public Works |
$80,000 |
|
31 |
GRANICUS, LLC |
Provides Agenda Automation and Video Services. Administration |
$60,000 |
|
32 |
GUARANTEED JANITORIAL SERVICES, INC. |
Provides Restroom/Canopy Cleaning Services at Public Parks and Window Cleaning Services. Public Works: $253,050 CSPR: $20,000 |
$273,050 |
|
33 |
HANSON BRIDGETT |
Provides Legal Services and Risk Management Services. Human Resources |
$60,000 |
|
34 |
HARDY AND HARPER, INC. |
Provides As-Needed Asphalt Pavement Repair/Replacement Services. Public Works |
$783,100 |
|
35 |
HAZELRIGG A TRISTAR COMPANY |
Provides Workers Compensation and General Liability Third Party Administration. Human Resources |
$135,790 |
|
36 |
HCI ENVIRONMENTAL & ENGINEERING SERVICES |
Provides Gun Range Cleaning Services. CSPR |
$75,000 |
|
37 |
HDL COREN & CONE |
Provides Property Tax Audit & Information Services. Finance |
$197,250 |
|
38 |
HERITAGE DESIGN BUILD & CONSULTING |
Provides City-wide Lighting System Maintenance. Public Works |
$800,000 |
|
39 |
HINDERLITER, DE LLAMAS & ASSOCIATES |
Provides Sales Tax Audit & Information Services. Finance |
$60,000 |
|
40 |
HUMANE SOCIETY OF POMONA VALLEY |
Provides Animal Control Services. Police Department |
$671,416 |
|
41 |
INFOSEND |
Provides Utility Billing, Online Payment Services, and Mailing Inserts. Contract & Blanket Purchase Order. Finance: $170,000 Public Works: $27,500 Development Services: $4,000 |
$201,500 |
|
42 |
INLAND EMPIRE UTILITIES AGENCY |
Provides Sewage Treatment Services, Operations and Maintenance Services, and other Support Services. Contract and Blanket Purchase Order. Public Works |
$10,147,875 |
|
43 |
J & S STRIPING COMPANY |
Provides Street Striping and Pavement Marking Services. Public Works |
$380,000 |
|
44 |
JIMMY GUTIERREZ |
Provides Water Legal Representation and Other Services. Public Works |
$100,000 |
|
45 |
LANDSCAPE WEST MANAGEMENT SERVICES, INC. |
Provides City-wide Public Parks and Facilities Landscape Maintenance Services. Public Works |
$916,324 |
|
46 |
MARK III CONSULTANTS, INC. |
Provides Professional Traffic Engineering Services. Public Works |
$60,000 |
|
47 |
MERCHANTS LANDSCAPE SERVICES, INC. |
Provides Landscape Maintenance Services for Medians and Parkways. Public Works |
$822,900 |
|
48 |
MORTON SALT INC. |
Provides Bulk Solar Salt for Water Treatment Process. Public Works |
$500,000 |
|
49 |
MYERS & SON HIWAY SAFETY |
Provides Traffic Control Equipment for Citywide Signage. Contract and Blanket Purchase Order. Public Works: $731,000 CSPR: $10,000 Police Department: $5,000 Development Services: $500 |
$746,500 |
|
50 |
NANCY K. BOHL, INC. |
Provides Employee Assistance Services and Counseling Services. Police Department: $100,000 Human Resources: $50,000 |
$150,000 |
|
51 |
OAKRIDGE LANDSCAPE |
Provides Magnolia Channel Cleaning and Maintenance. Public Works |
$85,600 |
|
52 |
PIPE TECH, INC. |
Provides for Sewer Main Cleaning Services. Public Works |
$100,000 |
|
53 |
RHA LANDSCAPE ARCHITECTS |
Provides Design Services. CSPR |
$650,000 |
|
54 |
SAN BERNARDINO COUNTY - FIRE PROTECTION DISTRICT |
Provides Household Hazardous Waste Services. Public Works |
$115,066 |
|
55 |
SAN BERNARDINO COUNTY - FLOOD CONTROL DISTRICT |
Provides Traffic Signal Maintenance. Public Works |
$167,000 |
|
56 |
SAN BERNARDINO COUNTY - INFORMATION SYSTEMS DEPARTMENT |
Provides Radio Communication Systems Access and Maintenance Public Works: $451,754 Police Department: $200,000 |
$651,754 |
|
57 |
SOUTHERN CALIFORNIA LANDSCAPE, INC. |
Provides Re-Sodding of Sports Field Services for Parks. Public Works |
$527,057 |
|
58 |
STEVE A. FILARSKY |
Provides Legal Services. Human Resources |
$150,000 |
|
59 |
SUPERION |
Provides CADE-RMS Annual Maintenance. Police Department |
$200,000 |
|
60 |
THE LINCOLN NATIONAL LIFE INSURANCE CO. |
Provides Third Party Administration Services for Short- & Long-Term Disability. Human Resources |
$110,000 |
|
61 |
TOSHIBA |
Provides Maintenance for City Copiers. Administration |
$210,000 |
|
62 |
UNIVAR USA INC. |
Provides Bulk Hydrochloric Acid. Public Works |
$110,000 |
|
63 |
VERITAS HEALTH SERVICES |
Provides Medical Services for Pre-Bookings. Police Department |
$55,000 |
|
64 |
WASTE MANAGEMENT |
Provides Refuse, Recycling Collection, and Disposal Services. Public Works: $2,350,000 Finance: $6,000,000 |
$8,350,000 |
|
65 |
WEBB MUNICIPAL FINANCE |
Provides Special Assessment District Consulting Services. Finance |
$214,635 |
|
66 |
YUNEX, LLC |
Provides Annual Traffic Signal Maintenance and Repair Services. Public Works |
$1,600,000 |
|
67 |
Z&K CONSULTANTS, INC. |
Provides On-Call Project Management and Engineering Services for Capital Improvement Projects. Public Works |
$900,000 |
|
ANNUAL BLANKET PURCHASE ORDERS |
|
NO. |
VENDOR NAME |
DESCRIPTION |
AMOUNT |
|
68 |
AMAZON BUSINESS |
Provides Supplies for all Departments. |
$120,000 |
|
69 |
AMERICAN RIGHT-OF-WAY, INC. |
Provides Traffic Signal Poles and Parts. Public Works |
$60,000 |
|
70 |
ANIXTER, INC. |
Provides Traffic Signal/Communication Equipment including Fiber Optic Cable Parts, Pipe, and Wires. Public Works |
$100,000 |
|
71 |
AON RISK INSURANCE SERVICES WEST, INC. |
Provides Insurance Broke Services. Human Resources |
$2,000,000 |
|
72 |
AUTOMOTIVE TRAINING INSTRUCTOR |
Provides Vehicle Repairs for City's Fleet. Public Works |
$77,000 |
|
73 |
BMW MOTORCYCLE OF RIVERSIDE |
Provides Motorcycle Repairs and Maintenance for City's Fleet. Public Works |
$65,000 |
|
74 |
CDI |
Provides computer hardware, software maintenance and upgrades. Administration |
$200,000 |
|
75 |
CDW GOVERNMENT, INC. |
Provides computer hardware, software maintenance and upgrades. Administration |
$400,000 |
|
76 |
CHINO BASIN DESALTER AUTHORITY |
Provides CDA Water Purchase. Public Works |
$6,750,000 |
|
77 |
CHINO BASIN WATERMASTER |
Provides Assessment Appropriative Pool. Public Works |
$950,000 |
|
78 |
CHINO HILLS FORD |
Provides Parts and Supplies for City's Fleet and Sublet Repair Services for City's Ford Vehicles. Public Works: $89,000 Finance: $3,000 |
$92,000 |
|
79 |
CONVERGEONE, INC. |
Provides Computer Software Maintenance and Upgrades. Administration |
$400,000 |
|
80 |
CT WEST |
Provides Traffic Signal Loop Detection Parts & Central System Software. Public Works |
$100,000 |
|
81 |
DDL TRAFFIC, INC. |
Provides Traffic Signal Emergency Vehicle Preemption Parts & Software. Public Works |
$65,000 |
|
82 |
DELL MARKETING |
Provides Computer Hardware, Software Maintenance and Upgrades. Administration: $650,000 Police Department: $10,000 |
$660,000 |
|
83 |
DOOLEY ENTERPRISES INC. |
Provides Ammunition. Police Department |
$60,000 |
|
84 |
ECONOLITE |
Provides Traffic Signal Cabinets, Parts, and Labor. Public Works |
$500,000 |
|
85 |
FERGUSON |
Provides Software and Parts for Water Meters. Finance: $90,000 Public Works: $20,000 CSPR: $10,000 |
$120,000 |
|
86 |
FLOCK GROUP, INC. |
Provides Automated License Plate Reader Cameras and Repairs. Police Department |
$250,000 |
|
87 |
G & S SYNDICATE |
Provides Law Enforcement equipment and supplies. Police Department |
$60,000 |
|
88 |
GALLS |
Provides law enforcement personnel uniforms. Police Department: $100,000 Development Services: $2,000 |
$102,000 |
|
89 |
GENUINE PARTS COMPANY |
Provides Parts and Supplies for City's Fleet Inventory and For City's Fleet Repairs. Public Works: $56,000 Finance: $12,000 |
$68,000 |
|
90 |
GOLDEN STATE NEWSPAPER |
Provides Legal Publications for Bids, Public Hearings, and Event Ads. Public Works: $42,500 Development Services: $38,790 Administration: $22,000 CSPR: $20,000 Finance: $20,000 Police Department: $5,000 |
$148,290 |
|
91 |
GOVCONNECTION |
Provides Computer Hardware, Software and Upgrades. Administration |
$300,000 |
|
92 |
GPS ANYPLACE |
Provide GPS System for City Fleet. Public Works |
$65,000 |
|
93 |
GRAYBAR ELECTRIC CO., INC. |
Provide Traffic Signal/Communication Equipment. Public Works |
$100,000 |
|
94 |
HAAKER |
Provides Parts and Supplies for City's Fleet. Public Works: $65,000 Police Department: $5,000 |
$70,000 |
|
95 |
HOLIDAY ROCK |
Provides Asphalt, Concrete Materials for City Street and Water Projects. Public Works |
$52,000 |
|
96 |
INLAND EMPIRE UTILITIES AGENCY |
Provides for purchase of recycled water, unit charges, reclaimable wastewater. Public Works |
$4,610,000 |
|
97 |
INSIGHT ENTERPRISES |
Provides Apple Products, Computers, Software, and Accessories. Administration |
$300,000 |
|
98 |
ITERIS, INC. |
Provides Traffic Signal Video Detection Parts and Equipment. Public Works |
$80,000 |
|
99 |
JAM SERVICES, INC. |
Provides Traffic Signal LED Modules. Public Works |
$70,000 |
|
100 |
JTB SUPPLY CO., INC. |
Provides Traffic Signal Cabinet Parts and Equipment. Public Works |
$100,000 |
|
101 |
LEVEL 3 FINANCING, INC. DBA CENTURY LINK |
Provides Telephone and Internet Services. Administration |
$90,000 |
|
102 |
M.K. SMITH CHEVROLET |
Provides Parts and Supplies for City's Fleet Inventory and For City's Fleet Repairs Public Works: $66,500 Police Department: $5,000 Finance: $2,000 |
$73,500 |
|
103 |
MISSION LINEN & UNIFORM |
Provides Uniforms, Linen, Gloves, etc. Public Works: $25,500 Police Department: $20,000 Finance: $15,000 |
$60,500 |
|
104 |
MOTOROLA SOLUTIONS, INC. |
Provides 800 MHz handheld and vehicle radios. Public Works |
$650,000 |
|
105 |
NEXTECH SYSTEMS, INC. |
Provides Proprietary Parts and Supplies for Lighted Crosswalks and Safety Lights. Public Works. |
$250,000 |
|
106 |
OFFICE DEPOT |
Provides General Office Supplies. Administration: $80,000 CSPR: $21,050 Police Department: $20,000 Public Works: $20,000 Human Resources: $18,000 Development Services: $12,000 Finance: $12,000 |
$183,050 |
|
107 |
PARKHOUSE TIRES |
Provides Tire Inventory and Services. Public Works: $85,000 Finance: $40,000 |
$125,000 |
|
108 |
PROFORCE MARKETING INC. |
Provides Law Enforcement Equipment and Supplies. Police Department |
$200,000 |
|
109 |
SAN BERNARDINO COUNTY |
Provides access to CLETS system, equipment recordings, call-ID, 800MHZ system access & maintenance, SB county fire hazard. Police Department: $200,000 Development Services: $800 |
$200,800 |
|
110 |
SAN DIEGO POLICE EQUIPMENT |
Provides Ammunition. Police Department |
$60,000 |
|
111 |
SC FUELS |
Provides Fuel for City Fleet. Public Works |
$1,075,000 |
|
112 |
SHI INTERNATIONAL CORP. |
Provides Computer Hardware and Software, and Upgrades. Administration |
$300,000 |
|
113 |
SIDEPATH |
Provides Computer Software, Hardware Data Storage and Support. Administration |
$1,500,000 |
|
114 |
SOFTWAREONE |
Provides Software Maintenance and Upgrades for IT. Administration |
$300,000 |
|
115 |
STATE WATER RESOURCES CONTROL BOARD |
Provides Permit Fees for Water Facilities, City Shared Fees and Expenses. Public Works |
$160,000 |
|
116 |
SWARCO MCCAIN, INC. |
Provides Traffic Signal Framework & Housing Parts. Public Works |
$100,000 |
|
117 |
T.R.L. SYSTEMS, INC. |
Provides Computer Hardware, Software, and Upgrades. Administration |
$300,000 |
|
118 |
THIRKETTLE CORP. |
Provides Water Meters and Annual Software for Antennas. Finance |
$615,000 |
|
119 |
TOWNER FILTRATION |
Provides Parts and Supplies for Water Treatment System. Public Works |
$80,000 |
|
120 |
TYLER TECHNOLOGIES |
Provides Custom Programming, Software Licenses, Training, and Maintenance for the Munis Financial System Administration: $300,000 Finance: $10,000 |
$310,000 |
|
121 |
VERIZON WIRELESS |
Provides Network Services for Cellular Phones, Laptop, and other Wireless Services Administration: $250,000 CSPR: $15,000 |
$265,000 |
|
122 |
WATER FACILITIES AUTHORITY |
Provides Imported Water. Public Works |
$5,750,000 |
|
123 |
WAXIE ENTERPRISES |
Provides Custodial Supplies. CSPR: $90,000 Finance: $90,000 |
$180,000 |
|
124 |
WESTERN AUDIO VISUAL |
Provides Equipment and Repair Services for Audio and Visual Equipment. Administration: $360,000 Public Works: $25,000 Police Department: $10,000 |
$395,000 |
|
125 |
WESTERN SYSTEMS |
Provides Traffic Signal Battery Backup Parts & Labor Public Works. |
$100,000 |
|
126 |
WESTERN WATER WORKS |
Provides Water Distribution Parts Inventory and Repairs. Finance: $25,000 Public Works: $53,000 |
$78,000 |
|