TO: LINDA REICH, CITY MANAGER
FROM: HYE JIN LEE, PE, DIRECTOR OF PUBLIC WORKS
SUBJECT
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Procurement of a Wastewater Televising Inspection Transit Van from Plumbers Depot, Inc.
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RECOMMENDATION
Approve the procurement of one (1) Wastewater Televising Inspection Transit Van from Plumbers Depot Inc., Hawthorne, CA, for $179,262.50 for the Public Works Department; and authorize the City Manager to execute all necessary documents on behalf of the City.
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FISCAL IMPACT
Sufficient funds are included in the FY 2024-2025 Equipment Maintenance (Fund 660) operating budget.
CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES
The recommendation detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
• Responsible Long-Range Planning
• Effective Technology
BACKGROUND
The Public Works Department’s Fleet Division is responsible for purchasing, maintaining, and replacing all City-owned equipment. When equipment is purchased, it is assigned a unit number and placed on a maintenance and eventual replacement schedule. The approved Fiscal Year 2024-2025 budget includes funds for the purchase of one (1) Wastewater Televising Inspection Transit Van (assigned to the Public Works Department Wastewater Division). The vehicle will be an addition to the City’s fleet and marks the first purchase of a dedicated wastewater televising inspection transit van. Previously, the City’s sewer inspection vehicles have been modifications to old vans or trucks, but this new purchase will provide a specialized and purpose-built vehicle for the task.
• Unit No. 688 Wastewater Televising Inspection Transit Van
ISSUES/ANALYSIS
On November 1, 2022, the Council approved Ordinance No. 2022-017, amending the City Municipal Code Section 13.12.150 to specify that sewer laterals located within the public right-of-way or public easements are the responsibility of the City. To support this responsibility, the approval of this procurement will provide the City with a new transit van, which will house lateral launch televising camera equipment that the previous Wastewater van did not have room for. This van will also be capable of using new digital technology to run reports from televised inspections of both the sewer main and sewer laterals. This new van and equipment will be an essential tool for City staff, enabling them to take a more proactive approach by increasing routine maintenance and inspections of City-owned sewer mains and sewer laterals.
To procure the Wastewater Televising Inspection Transit Van, the city is utilizing a cooperative purchasing agreement through Sourcewell, to benefit the City under Cal. Gov. Code § 6502. This method combines the procurement needs of two or more government entities to achieve benefits like volume pricing and reduced administrative costs. City staff contacted vendors within the Sourcewell agreement to obtain bids for one Wastewater Televising Inspection Transit Van. Under Sourcewell Contract 060920-NAF, Plumbers Depot, Inc., was selected as the vendor to provide this vehicle. The pricing is as follows:
|
Vehicle Description |
Unit Price |
Tax & Fees |
Total Vehicle Cost |
|
2025 Wastewater Televising Inspection Transit Van |
$163,000.00 |
$16,262.50 |
$179,262.50 |
Plumbers Depot, Inc., has been thoroughly reviewed by City staff and deemed the lowest responsible and responsive bidder with a bid amount of $179,262.50. Therefore, staff recommends that the City Council approve the procurement of one (1) Wastewater Televising Inspection Transit Van from Plumbers Depot Inc., for $179,262.50. All supporting documents are on file with the City’s Finance Department’s Purchasing Division.