TO: LINDA REICH, CITY MANAGER
FROM: HYE JIN LEE, PE, DIRECTOR OF PUBLIC WORKS
SUBJECT
title
Traffic Signal Installation at Eucalyptus & Fern Project (TR240).
end
RECOMMENDATION
recommendation
Award a construction contract to Elecnor Belco Electric, Inc., Chino, CA, for Project TR240 - Traffic Signal Modification at Eucalyptus/Fern in the amount of $1,146,360 and authorize $114,636 for construction project contingencies, for a total contract not to exceed $1,260,996; and authorize the City Manager to execute all necessary documents on behalf of the City.
body
FISCAL IMPACT
The following appropriations and budget adjustments are required: appropriate $175,000 from the unappropriated Measure I Fund (322) reserves; appropriate $547,029.01 to the Transportation Fund (320) with a corresponding year-end transfer in the same amount from the Citywide Circulation (Bridges/Signals/Thoroughfare) System Development Impact Fee Fund (220); update Fiscal Year 2023-24 Capital Improvement Program Budget title for Project TR240 -Traffic Signal Installation (from Modification) at Eucalyptus/Fern; include the Citywide Circulation (Bridges/Signals/Thoroughfare) System Development Impact Fee Fund (220) removing The Preserve Circulation (Bridges/Signals/Thoroughfare Preserve) System Development Impact Fee Fund (260); and increase the total project budget for Project TR240 -Traffic Signal Installation at Eucalyptus/Fern to $1,272,029.01.
The appropriations and budget allocations are summarized below:
|
Fund |
Adopted Budget |
Additional Appropriation |
Revised Budget |
|
Measure I Fund (322) |
$0 |
$175,000 |
$175,000 |
|
Citywide Circulation DIF (220) |
$550,000 |
$547,029.01 |
$1,085,996 |
|
|
|
Total Revised Budget |
$1,272,029.01 |
Upon the final acceptance of the project, the City will update the costs included in the Development Impact Fee Nexus and Calculation Report.
CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES
The recommendation detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
• Positive City Image
• Responsible Long-Range Planning
• Effective Technology
|
Revenue: 3201000-50000 |
Expenditure: 3207100 - 40010|48005|48009 - TR240 3227190 - 40010 |48005|48009 - TR240 |
|
Transfer In: 2201000-40001 |
Transfer Out: Click or tap here to enter text. |
BACKGROUND
As a Condition of Approval (“COA”) of the University Park Community development, Lennar Homes, the developer, was responsible for the installation of a traffic signal at the intersection of Fern and Eucalyptus Avenues. The new traffic signal was deemed necessary through the project’s traffic impact analysis (“TIA”) which indicated that at buildout, a significant amount of traffic on Eucalyptus Avenue would back up from Euclid Avenue past Fern Avenue. Over time, traffic volumes did not reach levels where a traffic signal triggered warrants leading staff to consider alternative traffic controls that could provide safe pedestrian crossings without the expense of a full traffic signal. Staff presented these alternatives at various Infrastructure Committee meetings, most recently on May 2, 2023. However, after consideration, the Infrastructure Committee recommended continuing with the original traffic signal plan as the best option. City staff collaborated with the developer on multiple design revisions including various accessibility improvements and different traffic control design element iterations. These changes delayed the traffic signal construction and ultimately, the City agreed to a settlement agreement amendment with Lennar Homes, approved by the City Council on January 16, 2024. As part of the amendment agreement, the developer agreed to pay the City $553,500 in exchange for the City taking the lead on the construction of the traffic signal. The payment was deposited into the Citywide Circulation (Bridges/Signals/Thoroughfare) System DIF fund.
Originally the proposed traffic signal was programmed for funding from the Preserve Circulation (Bridges/Signals/Thoroughfare Preserve) System Development Impact Fee Fund (260). This project does not fall within the Preserve limits for Fund 260 and is now being corrected to utilize the Citywide Circulation (Bridges/Signals/Thoroughfare) System Development Impact Fee Fund (220). Upon completion of the traffic signal installation, the actual costs eligible under the DIF program will be included in an annual update to the DIF Nexus Calculation Report. The costs associated with the construction of the proposed traffic signal will exceed the amount currently programmed in the TR240 project budget; however, there are sufficient funds available in the Citywide Circulation (Bridges/Signals/Thoroughfare) System DIF fund to cover the amount needed to complete construction. As stated, the costs in the DIF program will be updated upon project completion.
The scope of work for this project includes the following improvement elements:
• a new traffic signal
• extend signal interconnect conduit from Fern Avenue to Euclid Avenue
• pedestrian curb ramps and crosswalks across all three legs of the intersection
• a pavement grind and overlay of the entire intersection area
• landscaping visibility improvements
• new signing and striping.
The project will provide pedestrians on the north side of Eucalyptus Avenue accessible and convenient access to Constellation Park.
In addition to the DIF funding for the intersection improvements, Measure I funding through the San Bernardo County Transportation Authority (SBCTA) will supplement the pavement rehabilitation portion of the project. When the project is completed, the area disturbed by the traffic signal installation will be repaved.
ISSUES/ANALYSIS
Plans and specifications were prepared by city staff and a Notice Inviting Bids was published both locally and on the PlanetBids web-based bid system in February 2024. On March 5, 2024, the city held a mandatory pre-bid meeting which was attended by three (3) prime contractors and other sub-contractors. All three (3) prime contractors submitted formal bids and the results are as follows:
Upon completion of the traffic signal, the actual costs will be included in an annual update to the DIF Nexus Calculation Report.
|
Company |
Location |
Bid Amount |
|
Elecnor Belco Electric, Inc. |
Chino, CA |
$1,146,360 |
|
Comet Electric, Inc. |
Chatsworth, CA |
$1,305,235 |
|
International Line Builders, Inc. |
Corona, CA |
$1,609,697 |
The lowest, responsible, responsive bid was submitted by Elecnor Belco Electric, Inc., Chino, CA, as shown in the table above for a total amount of $1,146,360. Staff subsequently reviewed the contractor’s licensing, bonding, references, and list of subcontractors submitted for the project, and found all bid submittal documentation to be in order.
The estimated project construction costs are itemized below:
|
Project Task |
Vendor |
Totals |
|
Construction |
Elecnor Belco Electric, Inc. Chino, CA |
$1,146,360.00 |
|
10% Construction Contingency* |
As allowable per the Public Contract Code |
$114,636.00 |
|
TOTAL EST. PROJECT COST |
|
$1,260,996.00 |
*Note that, as in all the City's public works contracts, the contract itself provides the Director of Public Works authority to issue change orders of up to 10% of the original contract amount. When the Council approves the contract, it approves this authority. Ten percent is generally considered within the normal range of changed conditions on a public works construction project and, by providing change order authority upfront, Council helps to reduce the possibility of delay on a construction project.
Elecnor Belco Electric has built many of Chino’s most recent traffic signals, many of which are in The Preserve with a history of understanding Chino’s specific requirements. The project will be managed and inspected by the City’s Public Works staff. Therefore, staff recommends that the City Council award a construction contract to Elecnor Belco Electric, Inc., Chino, CA, for the Traffic Signal Installation at Eucalyptus & Fern (TR240) for an amount not to exceed $1,146,360 and authorize an additional $114,636 (10% of total contract amount) for construction contingency for a total project amount not to exceed $1,260,996.
This project is exempt from the California Environmental Quality Act (CEQA) according to Section 15301 of the CEQA Guidelines - Existing Facilities, which includes the operation, repair, and maintenance of highways, streets, sidewalks, gutters, bicycle and pedestrian trails, and other similar facilities.
Attachments: Exhibit A - Vicinity Map
Exhibit B - Elecnor Belco Electric, Inc. Agreement