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Type:
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Consent Calendar
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Status:
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Agenda Ready
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On agenda:
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7/1/2025
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Final action:
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Title:
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Annual Contract Renewals and Blanket Purchase Orders.
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TO: LINDA REICH, CITY MANAGER
FROM: KIM SAO, DIRECTOR OF FINANCE
SUBJECT
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Annual Contract Renewals and Blanket Purchase Orders.
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RECOMMENDATION
Authorize the annual contract amendments or renewals, issue blanket purchase orders, and authorize the City Manager to execute all necessary documents on behalf of the City.
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FISCAL IMPACT
Funds for these contracts and blanket purchase orders are included in the Fiscal Year 2025-26 Operating Budget.
CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES
The recommendation detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
• Financial Stability
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Expenditure: |
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BACKGROUND
The City Council has approved the Fiscal Year 2025-26 Annual Operating Budget for the City. Included in the budget is the appropriation of funds for the items contained in this report.
ISSUES/ANALYSIS
The City’s current Purchasing Ordinance requires that the City Council approve any contract amendment/renewal or blanket purchase order exceeding $150,000. These items represent routine, annual contract, or purchase orders for the provision of services necessary for City services. All purchases under these contracts or blanket purchase orders will remain subject to the requirements of Chino Municipal Code Section 3.32.130. The consolidated vendor list below reflects contract values for FY 2025-26 and is submitted for City Council approval, effective July 1, 2025:
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ANNUAL CONTRACT RENEWALS |
|
NO. |
VENDOR NAME |
PURPOSE |
DEPT. |
AMOUNT |
|
1 |
10-8 Retrofit |
Provides Police Vehicle-Specific Equipment Installation and Maintenance Services. This is a Contract and Blanket Purchase Order. |
PW PD |
$615,000 |
|
2 |
ACCELA, INC. |
Provides for Land Development, Code Enforcement and Asset Management Software. |
DS |
$255,000 |
|
3 |
ALESHIRE & WYNDER |
Provides City Legal Counsel. |
ALL |
$1,244,000 |
|
4 |
ATKINSON, ANDELSON, LOYA, RUUD, AND ROMO |
Provides Legal Services. |
HR |
$200,000 |
|
5 |
BUREAU VERITAS |
Provides General Plan Check and Support Services. |
PW |
$400,000 |
|
6 |
CANNON CORPORATION |
Provides General Plan Check Services. |
PW |
$400,000 |
|
7 |
CHINO VALLEY INDEPENDENT FIRE DISTRICT |
Provides Fire Protection Services. |
FN |
$15,000,000 |
|
8 |
CHINO VALLEY UNIFIED SCHOOL DISTRICT |
Provides School Crossing Guards and Custodial Services at all CVUSD schools. |
AD CS |
$500,000 |
|
9 |
CITY OF ONTARIO - ARC |
Provides Animal Resource Center (ARC) Services. |
AD |
$1,920,000 |
|
10 |
CIVICA LAW GROUP APC |
Provides Specialized Code Legal Services. |
DS PD HR |
$775,000 |
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11 |
DYETT & BHATIA, URBAN & REGIONAL PLANNERS |
Provides General Plan Consultant Services. |
DS |
$462,000 |
|
12 |
GUARANTEED JANITORIAL SERVICES, INC. |
Provides Restroom/Canopy Cleaning Services at Public Parks and Window Cleaning Services. |
PW CS |
$285,000 |
|
13 |
HARDY AND HARPER, INC. |
Provides As-Needed Asphalt Pavement Repair/Replacement Services. |
PW |
$784,000 |
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14 |
HINDERLITER, DE LLAMAS & ASSOCIATES |
Provides Sales Tax and Business License Services. |
FN |
$200,000 |
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15 |
INFOSEND |
Provides Utility Billing, Online Payment Services, and Mailing Inserts and Preparation. Contract and Blanket Purchase Order. |
FN PW DS |
$252,000 |
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16 |
INLAND EMPIRE UTILITIES AGENCY |
Provides For the Purchase of Recycled Water, Meter Equivalent Unit Charges, and Non-Reclaimable Wastewater Capacity and Volumetric Charges. Includes Sewage Treatment Services, Operations and Maintenance Services, and Other Related Support Services. This is a Contract and Blanket Purchase Order. |
PW |
$17,000,000 |
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17 |
J & S STRIPING COMPANY |
Provides Street Striping and Pavement Marking Services. |
PW |
$380,000 |
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18 |
LANDSCAPE WEST MANAGEMENT SERVICES, INC. |
Provides City-wide Public Parks and Facilities Landscape Maintenance Services. |
PW |
$950,000 |
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19 |
MERCHANTS LANDSCAPE SERVICES, INC |
Provides Landscape services for Medians in Landscape Maintenance Districts. |
PW |
$710,000 |
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20 |
MORTON SALT INC. |
Provides Bulk Solar Salt for Water Treatment Process. |
PW |
$650,000 |
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21 |
SAN BERNARDINO COUNTY |
Provides access to CLETS system, equipment recording, call-ID, 800MHZ system access and maintenance, SB county fire hazard. |
PD DS |
$201,000 |
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22 |
SAN BERNARDINO COUNTY - FLOOD CONTROL DISTRICT |
Provides Traffic Signal Maintenance and NPDES Stormwater Permitting. |
PW |
$180,000 |
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23 |
SAN BERNARDINO COUNTY - INFORMATION SYSTEMS DEPT. |
Provides Radio Communication Systems Access and Maintenance |
PW PD |
$655,000 |
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24 |
SOUTHERN CALIFORNIA LANDSCAPE, INC. |
Provides Re-Sodding of Sports Field Services for Parks. |
PW |
$530,000 |
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25 |
STATE WATER RESOURCES CONTROL BOARD |
Provides Permit Fees for Water Facilities, City Shared Fees and Expenses. |
PW |
$200,000 |
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26 |
SUPERION |
Provides CADE-RMS Annual Maintenance. |
PD |
$300,000 |
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27 |
THIRKETTLE CORP. |
Provides Water Meters and Annual Software for Antennas and Maintenance Contract. |
FN |
$431,000 |
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28 |
W.A. RASIC CONSTRUCTION COMPANY |
Provides Water Distribution System and Wastewater System Repairs. |
PW |
$380,000 |
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29 |
WEBB MUNICIPAL FINANCE |
Provides Special Assessment District Consulting Services. |
FN PW |
$235,000 |
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30 |
YUNEX, LLC |
Provides Annual Traffic Signal Maintenance and Repair Services. |
PW |
$1,600,000 |
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ANNUAL BLANKET PURCHASE ORDERS |
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A blanket purchase order (PO) allows for recurring purchases of goods or services from a vendor over a defined period, up to a specified dollar amount. Rather than issuing individual POs for each transaction, departments can make purchases as needed under the blanket PO, streamlining procurement and increasing efficiency, particularly for high-volume, low-dollar items. These blanket Pos will be effective from July 1, 2025, through June 30, 2026. |
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VENDOR NAME |
PURPOSE |
DEPT. |
AMOUNT |
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31 |
AMAZON BUSINESS |
Provides Supplies for all Departments. |
ALL |
$200,000 |
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32 |
AON RISK INSURANCE SERVICES WEST, INC. |
Provides Insurance Broker Services. |
HR |
$2,000,000 |
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33 |
CDI |
Provides computer hardware, software maintenance and upgrades. |
AD |
$200,000 |
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34 |
CDW GOVERNMENT, INC. |
Provides computer hardware, software maintenance and upgrades. |
AD |
$400,000 |
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35 |
CHINO BASIN DESALTER AUTHORITY |
Provides CDA Water Purchase. |
PW |
$6,800,000 |
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36 |
CHINO BASIN WATERMASTER |
Provides Assessment Appropriative Pool. |
PW |
$950,000 |
|
37 |
CONVERGEONE, INC. |
Provides Computer Software Maintenance and Upgrades. |
AD |
$400,000 |
|
38 |
CT WEST |
Provides Traffic Signal Loop Detection Parts & Central System Software. |
PW |
$300,000 |
|
39 |
DELL MARKETING |
Provides Computer Hardware, Software Maintenance and Upgrades. |
AD PD |
$660,000 |
|
40 |
ECONOLITE |
Provides Traffic Signal Cabinets, Parts, and Labor. |
PW |
$500,000 |
|
41 |
FERGUSON |
Provides Software and Parts for Water Meters. |
PW CS |
$180,000 |
|
42 |
FLOCK GROUP, INC. |
Provides Automated License Plate Reader Cameras and Repairs. Police Department |
PD |
$300,000 |
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43 |
GLASSBOX TECHNOLOGY, INC. |
Provides traffic camera equipment for Traffic Management Center and the Real Time Crime Center. |
PD |
$300,000 |
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44 |
GOLDEN STATE NEWSPAPER |
Provides Legal Publications for Bids, Public Hearings, and Event Ads. |
ALL |
$152,000 |
|
45 |
GOVCONNECTION |
Provides Computer Hardware, Software and Upgrades. |
AD |
$400,000 |
|
46 |
INSIGHT ENTERPRISES |
Provides Apple Products, Computers, Software, and Accessories. |
AD |
$400,000 |
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47 |
MOTOROLA SOLUTIONS, INC. |
Provides 800 MHz handheld and vehicle radios. |
PW PD |
$805,000 |
|
48 |
MYERS & SON HIWAY SAFETY |
Provides Traffic Control Equipment for Citywide Signage. |
PW CS PD DS |
$660,500 |
|
49 |
NEXTECH SYSTEMS, INC. |
Provides Proprietary Parts and Supplies for Lighted Crosswalks and Safety Lights. |
PW |
$250,000 |
|
50 |
OFFICE DEPOT |
Provides General Office Supplies. |
ALL |
$181,000 |
|
51 |
PROFORCE MARKETING INC. |
Provides Law Enforcement Equipment and Supplies. |
PD |
$200,000 |
|
52 |
SC FUELS |
Provides Fuel for City Fleet. |
PW |
$1,075,000 |
|
53 |
SHI INTERNATIONAL CORP. |
Provides Computer Hardware and Software, and Upgrades. |
AD |
$400,000 |
|
54 |
SIDEPATH |
Provides Computer Software, Hardware Data Storage and Support. |
AD |
$1,500,000 |
|
55 |
SOFTWAREONE |
Provides Software Maintenance and Upgrades for IT. |
AD |
$400,000 |
|
56 |
T.R.L. SYSTEMS, INC. |
Provides Computer Hardware, Software, and Upgrades. |
AD |
$300,000 |
|
57 |
TYLER TECHNOLOGIES |
Provides Custom Programming, Software Licenses, Training, and Maintenance for the Munis Financial System. |
AD |
$300,000 |
|
58 |
VERIZON WIRELESS |
Provides Network Services for Cellular Phones, Laptop and other Wireless Services. |
AD CS |
$265,000 |
|
59 |
WATER FACILITIES AUTHORITY |
Provides Imported Water. Public Works |
PW |
$5,500,000 |
|
60 |
WAXIE ENTERPRISES |
Provides Custodial Supplies. |
CS FN |
$190,000 |
|
61 |
WESTERN AUDIO VISUAL |
Provides Equipment and Repair Services for Audio and Visual Equipment. |
AD PW PD |
$395,000 |
|
62 |
WESTERN SYSTEMS |
Provides Traffic Signal Battery Backup Parts & Labor |
PW |
$300,000 |
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