TO: LINDA REICH, CITY MANAGER
FROM: HYE JIN LEE, PE, DIRECTOR OF PUBLIC WORKS
SUBJECT
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Professional Service Agreement - Southstar Engineering and Consulting, Inc. for Civil Engineering Design Services for the Sewer Line Rehabilitation Fiscal Year 2026 Project (SW260).
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RECOMMENDATION
Award a Professional Service Agreement to Southstar Engineering and Consulting, Inc. for Civil Engineering Design Services for the Sewer Line Rehabilitation Fiscal Year 2026 Project (SW260) for $363,990; and authorize the City Manager to execute all necessary documents on behalf of the City.
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FISCAL IMPACT
Sufficient funds are budgeted in the Fiscal Year 2025-26 Capital Improvement Program (CIP) for the Sewer Line Rehabilitation Fiscal Year 2026 Project (SW260).
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Sewer Line Rehabilitation Fiscal Year 2026 (SW260) |
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Fund |
Adopted Budget |
Expenditures |
Budget Available |
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530 - Sewer Fund |
$2,000,000 |
$0 |
$2,000,000 |
CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES
The recommendation detailed above furthers the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
• Superior Customer Service
• Financial Stability
• Responsible Long-Range Planning
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Revenue: Click or tap here to enter text.
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Expenditure: 5307340 – 48004 - SW260 |
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Transfer In: Click or tap here to enter text. |
Transfer Out: Click or tap here to enter text. |
BACKGROUND
The City of Chino encompasses approximately 31 square miles and provides wastewater collection services to 21,000 sewer connections through approximately 270 miles of sanitary sewer pipelines. Staff developed a Capital Improvement Program that identifies recommended sewer line replacement projects and recommended phasing of the replacement projects to ensure the City efficiently collects and conveys wastewater for treatment for its customers. The selection and phasing of projects considers the age of the pipe, material, the number of recent repairs, and potential for a sewer overflow.
The project scope includes pipeline segments identified for replacement in the 2022 Sewer Master Plan, as well as segments selected by staff based on maintenance and repair history. The locations listed below are also referenced in Exhibit A - Vicinity Map:
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NO. |
LOCATION |
LINEAR FEET |
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1. |
Kellogg Avenue - Sutter Street to the cul-de-sac |
368 |
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2. |
Monte Vista Avenue - near the intersection of Lincoln Avenue |
240 |
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3. |
6th Street Alley - East of 6th Street, from B Street to the alley south of B Street |
280 |
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4. |
Durango Street - Arvidson Road to Noble Place |
399 |
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5. |
Clover Street - Joshua Place to Bunker Hill Place |
455 |
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6. |
Amber Road - Carter Street to approximately 360 feet south of Carter Street |
383 |
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7. |
Central Avenue - Edison Avenue to Anderson Street |
1,800 |
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8. |
Anderson Street - Central Avenue to Redwood Street |
680 |
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Total Length of Sewer Main Line Replacement |
4,605 |
The project will replace approximately 4,605 linear feet of existing 8-inch and 10-inch sewer mains constructed of either non-reinforced concrete pipe (CP) or vitrified clay pipe (VCP) depending on the location throughout the City.
The design scope includes topographical survey, utility research/coordination, potholing, preparing plans, specifications, cost estimates and bid/construction support. Moreover, this capital improvement will reduce potential for sewer overflows, more costly repairs in the future, decrease wastewater infiltration, and improve the overall system operations. Public Works service operations will be improved by adding cleanout access points at every sewer lateral connection at the property line to improve sewer lateral services to the properties.
ISSUES/ANALYSIS
On August 4, 2025, Public Works staff solicited an Informal Request for Proposals (RFP) from the Master On-Call consultant list (RFP No. 2023-3003) to three (3) firms for Civil Engineering Professional Services. The City received two (2) proposals by the closing date of August 15, 2025. The proposals were evaluated and ranked based on the following criteria:
• Experience/Qualifications
• Past Performance/References
• Plan Methodology/Project Approach
• Quality and Responsiveness of Proposal
• Cost Evaluation
Following evaluation, Southstar Engineering and Consulting, Inc. received the highest score and is recommended for the contract award.
Evaluation Results:
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RANK |
CONSULTANT |
LOCATION |
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1. |
Southstar Engineering and Consulting, Inc. |
Riverside, CA |
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2. |
EXP |
San Bernardino, CA |
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*N/A |
David Beckwith and Associates, Inc |
Rancho Cucamonga, CA |
* Declined to submit proposal
Staff requests City Council approval to award a contract to Southstar Engineering and Consulting, Inc. for Civil Engineering Services, for a not-to-exceed amount of $363,990.
Attachment: Exhibit A – Vicinity Map
Exhibit B – PSA Southstar Engineering and Consulting, Inc.