TO: LINDA REICH, CITY MANAGER
FROM: SILVIA AVALOS, DIRECTOR OF COMMUNITY SERVICES, PARKS & RECREATION
SUBJECT
title
Award of Contract - Ayala Park Improvements Phase 1B - Softball Fields 1-4 Project (PK231).
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RECOMMENDATION
recommendation
1) Award a construction contract in the amount of $3,766,402.50 to Act 1 Construction, Inc., Norco, CA for the Ayala Park Improvements Phase 1B - Softball Fields 1-4 Project (PK231); 2) authorize expenditures of up to $564,960 for project construction contingencies, for a not-to-exceed potential contract amount of $4,331,362.50; 3) appropriate $2,006,400 to the Park Fund with backfill from the General Fund reserves for a revised project budget of $4,777,400; and 4) authorize the City Manager to execute the necessary documents on behalf of the City.
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FISCAL IMPACT
Requires an additional appropriation of $2,006,400 to the Park Fund 340 with backfill from General Fund reserves. There is a sufficient fund balance in the General Fund reserves for this project.
CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES
The recommendation detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
• Positive City Image
• Financial Stability
• Responsible Long-Range Planning
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Revenue: |
Expenditure: 34083001-48005-PK231 |
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Transfer In: |
Transfer Out: |
BACKGROUND
The Fiscal Year 2024-25 Park Fund (PK231) budget provides funding for the Ayala Park Improvements Phase 1B - Softball Fields 1-4 Project. Ayala Park is a 140-acre park that was constructed in 1979. The largest park in Chino, Ayala Park continues to provide exceptional amenities for the public to enjoy, including a skate park, baseball and softball fields, soccer fields, two picnic pavilions, a football field, and expansive open spaces. The Ayala Park Softball Fields 1-4 are utilized throughout the year by several sports groups, including Chino Girls Fastpitch and Major League Softball.
The project scope of work will include removal and replacement of fencing, backstops, bleachers, and park furnishings. Additional concrete paving will be added around the skate park, horseshoe pits, concession building and softball fields. New backstops, fencing, bleachers with shade covers, dugouts with shade covers, bullpens, and score keeper box will be installed. Turf improvements will include new irrigation and adjustments to the existing system. The softball fields and surrounding areas will meet the current American with Disabilities Act (ADA) accessibility standards upon completion of the project. Construction will begin after the Fourth of July Fireworks event and be completed prior to the start of the softball season.
ISSUES/ANALYSIS
On January 31, 2024, staff met with the City Council Infrastructure Streets Committee to request additional funding for this project due to the revised engineering estimated amounts being higher than the projected budget. The Committee supports this project and the additional funding source identified and described in the Fiscal Impact Statement and the funding summary below. In addition to the award amount, further expenses related to the project consist of construction management services, purchase of bleachers and dugout covers, and cost associated with the delivery and storage of equipment. The additional funding will allow this needed project to be completed.
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Construction Contract Cost Summary |
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Ayala Park Improvements Phase 1B - Softball Fields 1-4 Project Bid |
$3,766,402.50 |
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Project Contingencies |
$564,960.00 |
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Total Contract Amount |
$4,331,362.50 |
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Funding Summary |
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Park Fund - 340 |
$2,771,000.00 |
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Additional Appropriation from the General Fund Reserves - 100 |
$2,006,400.00 |
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Total Project Funding Summary |
$4,777,400.00 |
Staff prepared specifications for the project and a Notice Inviting Bids was published on Planetbids. On June 3, 2024, five (5) bids were accepted electronically with the following results:
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Company Name |
Total Bid Amount |
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1 |
Act 1 Construction, Inc. |
$3,766,402.50 |
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2 |
Optima RPM, Inc. |
$3,944,779.00 |
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3 |
Golden Sun Enterprises, Inc. |
$4,432,777.00 |
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4 |
CT&T Concrete Paving, Inc. |
$4,573,331.88 |
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5 |
PUB Construction, Inc. |
$4,683,167.62 |
The lowest bid was submitted by Act 1 Construction, Inc., Norco, CA in the amount of $3,766,402.50. Staff subsequently reviewed Act 1 Construction, Inc.’s contractor’s licenses, bonds, references, and list of sub-contractors submitted for the project and determined them to be the lowest responsive and responsible bidder. In addition to the contract amount, staff is requesting authorization to spend up to $564,960 for project construction contingencies for unanticipated work. This brings the potential construction contract amount to $4,331,362.50.
Attachments: Act 1 Construction, Inc. - Agreement and Proposal