TO: LINDA REICH, CITY MANAGER
FROM: HYE JIN LEE, PE, DIRECTOR OF PUBLIC WORKS
SUBJECT
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Notice of Completion - CDBG Alley Project (G6220).
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RECOMMENDATION
1) Accept the CDBG Alley Project (G6220), with Wheeler Paving, Inc., Riverside, CA, Contract No.2024-074, as complete; 2) authorize the Director of Public Works to file the Notice of Completion; and 3) authorize the release of the retention funds following the 35-day lien period.
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FISCAL IMPACT
The project was completed within the City Council approved budget.
CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES
The recommendation detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
• Positive City Image
• Responsible Long-Range Planning
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Revenue: Click or tap here to enter text. |
Expenditure: 3508030 - 48005 | 48009 - G6220 5507380 - 48005 | 48009 - G6220 |
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Transfer In: Click or tap here to enter text. |
Transfer Out: Click or tap here to enter text. |
BACKGROUND
The Community Development Block Grant (CDBG) program provides annual grants on a formula basis to states, cities, and counties to develop viable urban communities by providing decent housing and a suitable living environment, and by expanding economic opportunities, principally for low- and moderate-income persons. The CDBG 2023-2024 One-Year Action Plan was approved by the City Council on May 2, 2023, and recommended funding for an alley improvement project. The City of Chino opted to select the alley North of Chino Avenue between 9th Street and 13th Street for the use of eligible funds.
On June 6, 2023, the City Council awarded a construction contract to Wheeler Paving, Inc, Riverside, CA for $396,135 for the CDBG Alley Project (G6220). Additionally, the City Council authorized expenditures of up to $59,421 for project contingencies, bringing the total contract to an amount not to exceed $455,556.
All improvements within the project scope have been successfully constructed. The scope of work included a full depth alley pavement, including curb and gutter, alley approaches, and compliant accessibility ramps.
ISSUES/ANALYSIS
All work has been completed per the terms of the original contract and approved change order. The following is a summary of the final accounting of construction costs for the project.
The total contract change order amount is $1,790.11 (Less than 1% of the total contract). Ten percent is generally considered within the normal range of changed conditions on a Public Works construction project, and by providing change order authority upfront, the City Council helps to reduce the possibility of delay on a construction project.
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CDBG Alley Project (G6220) |
Contract |
Contingency |
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Original Contract & Contingency |
$396,135.00 |
$59,421.00 |
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Contract Change Order No. 1 |
$1,790.11 |
-($1,790.11) |
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Final Contract & Contingency Balance |
$397,925.11 |
$57,630.89 |
Wheeler Paving, Inc., has complied with the terms of the contract. A Notice of Completion has been prepared for filing with the San Bernardino County Recorder’s Office. The retention funds will be released following the 35-day lien period.
Attachments: Exhibit A: G6220 Location Map
Exhibit B: Project Before/After Photos
Exhibit C: Notice of Completion - Wheeler Paving, Inc.