TO: LINDA REICH, CITY MANAGER
FROM: HYE JIN LEE, PE, DIRECTOR OF PUBLIC WORKS
SUBJECT
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Notice of Completion - Restoration of City Park Restrooms.
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RECOMMENDATION
Accept the Restoration of City Park Restrooms with New Millennium Construction Services, Contract No. 2024-105 as complete; and authorize the Director of Public Works to file the Notices of Completion.
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FISCAL IMPACT
Renovations were completed within the City Council approved budget. The remaining contract balance of $336,804, will be returned to the General Fund balance.
CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES
The recommendation detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
• Positive City Image
• Responsible Long-Range Planning
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Expenditure:3607220-43580 |
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BACKGROUND
The Public Works Services Division is responsible for overseeing the upkeep of fourteen (14) public parks across the City, ten (10) of which have restroom facilities. Routine maintenance of these facilities is conducted through a series of inspections, including trash and graffiti removal in the mornings, light cleaning and restocking of supplies throughout the day, and a more thorough sanitizing and restocking process at dusk. Over time, daily inspection reports highlighted the deteriorating conditions of these restrooms, with concerns about aging fixtures, damaged interior paint, and worn-out flooring, prompting the need for comprehensive renovations. At that time, the objective was to renovate the restroom facilities using materials that matched the existing ones, ensuring a seamless integration into the park’s aesthetics. The goal was to create a functional yet visually appealing space that would enhance the overall park experience for visitors. By maintaining consistency in the materials used, the renovation would preserve the park's aesthetic charm, offering patrons a clean and welcoming environment. This approach was intended to balance both practicality and design, ensuring the park's amenities were both modernized and well-integrated into the surrounding landscape.
On July 18, 2023, the City Council awarded a contract to New Millennium Construction Services for the restoration of City Park restroom facilities for $538,985.55 and $107,797 for extraordinary work for a total contract amount of $646,782.55. The original scope of work focused on renovating 11 facilities across eight different parks, including the Chino transit center located on 6th Street and Chino Avenue. The proposed renovations included replacing all fixtures (i.e. replacing toilets, urinals, sinks, hand dryers, mirrors, interior painting, and resurfacing the floors.) The following restroom facilities were originally scheduled to be renovated:
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1 |
Villa Park (2) |
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2 |
Cypress Trails Park (2) |
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3 |
Heritage Park (2) |
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4 |
Mountain View Park (2) |
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5 |
Community Garden Park (2) |
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6 |
Liberty Park (2) |
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7 |
Shady Grove Park (2) |
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8 |
Ayala Park [Restrooms A-C] (7) |
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9 |
Transit Center (1) |
( ) notates number of restrooms, male/female/family, within the park/facility
ISSUES/ANALYSIS
During the renovation, it became apparent that the restroom facilities required more than just cosmetic updates. A remodel plan compliant with the Americans with Disabilities Act (ADA) was necessary and was submitted to the Building Department for review and approval. The ADA improvement elements included removing block partitions, relocating grab bars, installing accessible sinks, adding baby-changing stations, and adjusting stall sizes to accommodate individuals with disabilities. Below is a summary of the costs for the five park facilities that were completed.
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Park Site |
Base Bid |
Extraordinary |
Total |
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Villa Park |
$54,609.90 |
$22,057.00 |
$76,666.90 |
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Cypress Trails Park |
$54,185.93 |
$23,394.93 |
$77,580.86 |
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Heritage Park |
$55,633.88 |
$22,027.76 |
$77,661.64 |
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Mountain View Park |
$42,914.02 |
$12,795.26 |
$55,709.28 |
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Community Garden Park |
$23,536.20 |
$0.00 |
$23,536.20 |
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Grand Totals: |
$230,879.93 |
$80,274.95 |
$311,154.88 |
The initial funding was not sufficient to improve all eleven parks’ restrooms due to the improvements needed on the first five parks to meet ADA standards. The City utilized $80,274.95 of the extraordinary funds to complete the renovations. The remaining restroom facilities will also require updated plans to incorporate the ADA compliant accessible restrooms. Since only five of the originally intended eleven (11) facilities were successfully renovated, the remaining balance of $336,804.48 from the allocated funds will be returned to the General Fund. Staff recommends re-programming the remaining restroom renovation as a Capital Improvement Program project with architectural plans approved by the Building Division.
New Millennium has satisfactorily completed five parks within the project budget and complied with the terms of the contract. The required manufacturers and installation warranties are currently on file with the City. As a result, a Notice of Completion has been prepared for filing with the San Bernardino County Recorder’s Office.
Attachment: Notice of Completion - NMCS