TO: LINDA REICH, CITY MANAGER
FROM: HYE JIN LEE, PE, DIRECTOR OF PUBLIC WORKS
SUBJECT
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Final Acceptance of Public Improvements for Tract Map No. 20249 Richland Homes of Maryland, Inc.
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RECOMMENDATION
1) Accept public improvements as complete for Tract Map No. 20249; 2) authorize release of the performance bond and initiate the warranty bond; and 3) authorize the City Manager to execute the necessary documents on behalf of the City.
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FISCAL IMPACT
There are sufficient funds included in the City’s Operating Budget to support the ongoing maintenance activities related to the public improvements being accepted.
CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES
The recommendation detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
• Positive City Image
• Public Service Excellence through Internal and External Partnerships
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BACKGROUND
On August 5, 2019, the Planning Commission approved Chino Preserve Development Corporation’s (Lewis) applications for PL18-0012 (Master Site Approval) and PL18-0013 (Tentative Tract Map No. 20164), an “A-level” subdivision for conveyance purposes of 54.78 gross acre project site for the development of up to 388 residential units (Block 4).
An “A-level” subdivision functions as the master-level map for a project, establishing the overall planning areas, circulation network, and development framework; allowing future “B-level” tentative tract maps to be processed in conformance with the approved master plan. Block 4 is generally located south of Market Street, north of Legacy Park Street, west of Hellman Avenue, and east of East Preserve Loop.
Also on August 5, 2019, the Planning Commission approved Tentative Tract Map No. 20249 as a “B-level” condominium map consisting of four numbered lots and two lettered lots. The map authorizes the future development of a 56-unit detached condominium residential project located east of East Preserve Loop, south of Academy Street, west of Discovery Park Avenue, and north of Legacy Park, as shown in in the attached Subdivision Improvement Agreement.
Following Planning Commission approval, Richmond American Homes of Maryland, Inc. (Richmond) purchased Tract Map No. 20249 from Lewis.
The Engineering Conditions of Approval (COA) for Tract Map No. 20249 required Richmond to design and construct certain in-tract domestic water improvements. To secure these obligations, the developer executed a Subdivision Improvement Agreement and posted the required securities, which the City Council approved on September 20, 2022 (Exhibit A). All costs associated with the design and construction of the required improvements were fully borne by the applicant; therefore, there is no direct fiscal impact to the City.
The public improvements for this project were constructed in accordance with the approved plans and to the satisfaction of Public Works staff. The project reached substantial completion in July 2024. Between July 2024 and January 2026, the contractor and project manager coordinated with the City’s project engineer to address administrative closeout items identified in the final punch list, including submission of as-built drawings, grading certificate, BMP verification, backflow certification, and CAD/GIS files. All outstanding punch list items have since been completed to the City’s satisfaction.
ISSUES/ANALYSIS
The public improvements being accepted by the City of Chino, as described above, are included as shown on Exhibit B. The public improvements completed have been constructed in compliance with the City’s standards/specifications, and to the satisfaction of the Public Works Inspector. All public improvements that were part of the COA for this project were fully funded by the developer.
Security for a one-year warranty period has been submitted to the City. Under the warranty bond obligation, the developer will correct any defects found within one year of the City Council’s acceptance of the Project. Also, upon completion and final acceptance, the public improvements shall become the sole exclusive property of the City to operate and maintain. The following maintenance obligations will commence following acceptance of the public improvements:
Domestic Water: By the City
Attachments: Exhibit A - Subdivision Improvement Agreement
Exhibit B - Public Improvements Atlas