TO: LINDA REICH, CITY MANAGER
FROM: HYE JIN LEE, PE, DIRECTOR OF PUBLIC WORKS
SUBJECT
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Notice of Completion for the Traffic Signal Installation - Eucalyptus Avenue at Fern Avenue Project (TR240) with Elecnor Belco Electric, Inc.
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RECOMMENDATION
1) Accept the Contract No. 2024-263 to Elecnor Belco Electric as complete for the Traffic Signal Installation - Eucalyptus Avenue at Fern Avenue Project (TR240); 2) authorize the Director of Public Works to file the Notice of Completion on behalf of the City of Chino; and 3) authorize the release of retention funds following the 35-day lien period.
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FISCAL IMPACT
The contract was completed within the City Council approved contract budget for TR240. There is an unused contingency balance of $68,502.44 which will be returned to the General Fund Balance at our year end close.
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TR240 - Traffic Signal Installation - Eucalyptus Avenue at Fern Avenue |
Contract |
Contingency |
|
Original Contract & Contingency |
$1,146,360.00 |
$114,636.00 |
|
Contract Change Order No. 1 |
$18,831.45 |
($18,831.45) |
|
Contract Change Order No. 2 |
$27,302.11 |
-($27,302.11) |
|
Contract Change Order No. 3 |
($14,510.10) |
$0.00 |
|
Final Contract Amount & Contingency |
$1,177,983.46 |
$68,502.44 |
CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES
The recommendation detailed above furthers the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
• Positive City Image
• Responsible Long-Range Planning
• Public Service Excellence through Internal and External Partnerships
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Revenue: Click or tap here to enter text. |
Expenditure: 3207100 - 48009 - TR240 |
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Transfer In: 1001000-40001 |
Transfer Out: 3201000-50000 |
BACKGROUND
On May 7, 2024, the City Council awarded a construction contract to Elecnor Belco Electric, Inc., for the Traffic Signal Installation - Eucalyptus Avenue at Fern Avenue Project (TR240) for $1,146,360 and a contingency amount of $114,636. On March 6, 2025, the traffic signal was activated and is now fully operational. On April 15, 2025, the City Council approved a funding modification, applying the developer’s (Lennar) contribution to the project budget, which reduced the committed Development Impact Fees by the same amount. The project scope of work included construction of a new traffic signal, fiber optic interconnect, a new traffic camera, ADA compliant curb ramps, and completion of landscape and hardscape on the north-east corner of the intersection. Additionally, the pavement leading up to the intersection was rehabilitated as depicted in Exhibit A.
In addition, outside the project scope, the ADA Coordinator, Public Works Inspector, Public Works Services Manager, and Project Engineer conducted an inspection of existing pedestrian improvements within the City’s right-of-way. Accessibility deficiencies identified during the inspection were addressed by Public Works Services staff, with repairs funded by the developer’s accessibility remediation contributions. The intersection is now fully accessible to pedestrians of all abilities.
ISSUES/ANALYSIS
All work has been completed per the terms of the original construction contract and approved change orders. Change Orders No. 1 and 2 were approved by staff within the authorized contingency balance and included added pavement-related work; landscape work and tree replacement; and extension of the equestrian trail along the north side of Eucalyptus Avenue east of Fern Avenue. Change Order No. 3 is the final balancing change order addressing changes in quantities to reflect actual work performed.
Elecnor Belco Electric, Inc. has complied with the terms of the contract. A Notice of Completion has been prepared for filing with the San Bernardino County Recorder’s Office. The retention funds will be released following a 35-day lien period.
Attachments: Exhibit A - Project Vicinity Map (TR240)
Exhibit B - Notice of Completion (Elecnor Belco Electric, Inc.)