TO: LINDA REICH, CITY MANAGER
FROM: SILVIA AVALOS, DIRECTOR OF COMMUNITY SERVICES, PARKS & RECREATION
SUBJECT
title
Award of Contract - Shady Grove Park Improvements Project (PK262).
end
RECOMMENDATION
recommendation
1) Award a Professional Services Agreement in the amount of $212,240 to Architerra Design Group, Rancho Cucamonga, CA for design services for the Shady Grove Park Improvements Project (PK262); 2) authorize expenditures of up to $21,224 for project contingencies for a not-to-exceed potential contract amount of $233,464; 3) appropriate $133,464 to the Park Fund with a backfill from the General Fund reserves for a revised project budget of $233,464; and 4) authorize the City Manager to execute the necessary documents on behalf of the City.
body
FISCAL IMPACT
This additional appropriation of $133,464 for Shady Grove Park (PK262) is part of the Measure V Initiative and supports the City Council’s commitment to allocating resources toward community park enhancement projects. There are sufficient General Fund reserves for this project.
CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES
The recommendation detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
• Positive City Image
• Financial Stability
• Commitment to Our Community
• Responsible Long-Range Planning
|
Revenue: |
Expenditure: 3408300-48004-40010-PK262 |
|
Transfer In: 3401000-50000 |
Transfer Out: 1001000-40001 |
BACKGROUND
In March 2024, Chino voters approved Measure V, a one-cent sales tax increase to fund essential City services, such as park improvements. During the same year, the Community Services, Parks & Recreation Department’s Parks and Facilities Division completed a citywide assessment of playground equipment and safety surfacing at all City-owned and maintained parks. The resulting condition data informed a replacement schedule based on age, safety/compliance, and lifecycle status. Shady Grove Park was built in 2005, encompasses approximately seven acres of open space, and includes a picnic pavilion, playground, restroom building, and walking path. The playground and pavilion were identified for early-phase replacement due to condition and utilization.
The improvement project is also based on the Shady Grove Park accessibility survey completed in May 2019, which identified necessary accessibility improvements throughout the park, such as accessible paths of travel, compliant picnic tables, and replacement and relocation of existing restroom fixtures. The project will also include LED lighting upgrades, parking lot redesign to increase capacity, and related utility work to meet current codes and standards.
Architerra Design Group was selected from the City’s list of pre-qualified on-call consultants. Architerra is a well-established firm and has previously worked with the City of Chino on multiple projects. Their familiarity with City standards and processes positions them to efficiently deliver this project. At staff’s request, Architerra submitted a detailed proposal to prepare plans, specifications, and construction documents in the amount of $212,240, inclusive of subconsultants for geotechnical, surveying/building scan, civil, architectural, electrical, and stormwater/hydrology services.
ISSUES/ANALYSIS
Staff is recommending that City Council authorize a Professional Services Agreement in the amount of $212,240 with Architerra Design Group, Rancho Cucamonga, CA for the design of the Shady Grove Park Improvements Project. In addition to the contract amount, staff is requesting to spend up to $21,224 on contingencies for unanticipated work, bringing the total potential contract to $233,464. This request requires appropriation of $133,464 to the Park Fund 340 with a backfill from the General Fund reserves for a revised project budget of $233,464.
Attachment: Architerra Design Group - Agreement/Proposal