TO: LINDA REICH, CITY MANAGER
FROM: HYE JIN LEE, PE, DIRECTOR OF PUBLIC WORKS
SUBJECT
title
Approve Construction Contract Change Order No. 2 with C.P. Construction Co., Inc., Upland, CA for the Kimball Avenue Preserve Improvements Project (ST232).
end
RECOMMENDATION
recommendation
1) Appropriate $717,809 from the Measure I Fund (322); 2) appropriate $700,000 from the SB-1 Road Maintenance Rehabilitation Fund (327); 3) reduce the funding source by $4,980,000 from the Preserve- Bridges, Signals and Thoroughfare DIF Fund 260; 4) reduce the project budget by a total of $3,562,191 for a revised project budget, in the amount of $4,494,049.94 for the Kimball Ave Preserve Improvement Project ST232; 5) approve Change Order No. 2 for $681,758.45 with C.P. Construction Co., Inc., Upland, CA (Contract No. 2024-072) for Project (ST232) for Street Rehabilitation on Kimball Avenue from Rincon Meadows to Hellman Avenue for a revised total contract amount not to exceed $3,672,498.45; and 6) authorize the City Manager to execute all necessary documents on behalf of the City.
body
FISCAL IMPACT
The Kimball Avenue Preserve Improvements Project (ST232) requires an appropriation of $717,809 from the Measure I Fund (322) reserves, an appropriation of $700,000 from the SB-1 Road Maintenance Rehabilitation Fund (327) reserves and a reduction of the Preserve-Bridges, Signals and Throughfare DIF Funding by $4,980,000. Contingency will not be used for Changer Order No. 2 and will remain at the current amount of $364,059. There are sufficient fund balance in Fund 322 and Fund 327 for this request.
|
TOTAL PROJECT BUDGET - ST232 |
|
Funding Source |
Adopted Budget |
Additional Appropriation |
Return to Fund (260) Balance |
Revised Project Budget |
|
*Fund 320 - Transportation |
$6,790,756.94 |
$0 |
($4,980,000.00) |
$1,810,756.94 |
|
Fund 322 - Measure I |
$0 |
$717,809.00 |
$0 |
$717,809.00 |
|
Fund 327 - RMRA (SB 1) |
$0 |
$700,000.00 |
$0 |
$700,000.00 |
|
**Fund 540 - Storm Drain |
$1,265,484.00 |
$0 |
$0 |
$1,265,484.00 |
|
TOTALS: |
$8,056,240.94 |
$1,417,809.00 |
($4,980,000.00) |
$4,494,049.94 |
* Fund 320 is being backfilled by the Preserve Bridges/Signals/Thoroughfares Fund (260)
**Fund 540 is being backfilled by a Reimbursement agreement with the County of San Bernardino
|
TOTAL PROJECT COSTS - ST232 |
|
Contractor |
Contract Amount |
Contingency |
Total Cost |
|
C.P. Construction (includes CCO1) |
$2,959,540.00 |
$395,259.00 |
$3,354,799.00 |
|
C.P. Construction Change Order No. 1 |
$31,200.00 |
-($31,200.00) |
$0 |
|
C.P. Construction Change Order No. 2 |
$681,758.45 |
$0 |
$681,758.45 |
|
C.P. Construction New Contract Total: |
$3,672,498.45 |
$364,059.00 |
$4,036,557.45 |
|
Construction Management |
$295,954.00 |
$0 |
$295,954.00 |
|
Inspection |
$147,977.00 |
$0 |
$147,977.00 |
|
TOTALS: |
$4,116,429.45 |
$364,059.00 |
$4,480,488.45 |
CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES
The recommendation detailed above further the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
• Positive City Image
• Financial Stability
• Responsible Long-Range Planning
• Public Service Excellence through Internal and External Partnerships
• Effective Technology
|
Revenue: |
Expenditure: 3227190 - 48005 | 48009 - ST232 3277102 - 48005 | 48009 - ST232 |
|
Transfer In: |
Transfer Out: |
BACKGROUND
On July 5, 2023, the City Council awarded a construction contract to C.P. Construction Co., Inc. Upland, CA for the Kimball Avenue Preserve Improvements Project (ST232) for $2,959,540. The project includes two components:
• Kimball Avenue Street Improvements
The Street Improvements widen the northern half of Kimball Avenue between Rincon Meadows Avenue and Main Street (approximately ¾ mile) to accommodate two lanes of traffic in the westbound direction. These improvements will complete the master-planned facility from Euclid Avenue to Hellman Avenue in accordance with The Preserve Specific Plan and as included in the City’s Development Impact Nexus and Calculation Report. The scope of work also includes pavement rehabilitation on Kimball Avenue consisting of a mill and overlay along both sides of the roadway between Rincon Meadows and Main Street.
• Kimball Avenue Storm Drain Improvements
The Storm Drain Improvements constructed a boxed underground culvert structure beneath Kimball Avenue connecting two existing basins located north and south of Kimball Avenue on County Department of Airports property. The City has executed a Cooperative Agreement Pass Through with the County in which the County will reimburse the City for construction of the drainage improvements upon completion and acceptance of the improvements by the City.
City Council authorized a project contingency for the Kimball Avenue Street Improvements of up to 15% of the original contract amount, and a project contingency for the Kimball Avenue Storm Drain Improvements up to 10% of the original contract amount for a total contingency amount of $395,259. Contract Change Order No. 1 was approved administratively on June 28, 2024, and reduced the project contingency to $364,059.
ISSUES/ANALYSIS
As noted above, the Kimball Street Improvement scope of work includes pavement rehabilitation along both sides of Kimball Avenue between Rincon Meadows and Main Street. To address Council comments from the July 5, 2023, City Council Meeting, regarding uniform appearance along the entire corridor within the Preserve, the City has requested the contractor to expand the scope of pavement rehabilitation easterly to Hellman Avenue. The pavement rehabilitation will include a 2-inch grind and overlay, striping, installation of new traffic signal loops, and adjustment of water valves and utility manholes. The project scope excludes the area recently improved by a development project along the northerly half between Flight and Hellman Avenues. The pavement rehabilitation within the corridor will also ensure consistent aging of the roadway. The proposed contract change order will expand the pavement rehabilitation from Main Street to the easterly city limit, Hellman Avenue (additional approximately ¾ mile). The total pavement rehabilitation is approximately 1.5 miles from Rincon Meadows Avenue to Hellman Avenue.
|
C.P. Construction Change Order No. 2 |
Amount |
|
2-inch Grind and Overlay |
$1,170,000.00 |
|
Adjustment of Manholes to Grade |
$78,000.00 |
|
Adjustment of Water Valves, Box and Pipes to new proposed Grade |
$81,000.00 |
|
Remove Existing Striping and Install Final Striping |
$46,808.45 |
|
Install New Traffic loops |
$42,000.00 |
|
Total Pavement Rehabilitation Costs: |
$1,417,808.45 |
|
Balancing Bid Items |
-($736,050.00) |
|
Change Order No. 2 Total: |
$681,758.45 |
Roadway maintenance, or pavement rehabilitation costs, are not included in the Development Impact Fees. The original amount of $736,050 appropriated to the Transportation Fund (320) with the award of contract cannot be backfilled from the Bridges, Signals, and Thoroughfare Preserve Development Impact Fee Fund (260) reserves. With this Council action, costs for pavement rehabilitation included with the original bid items and the expanded scope (a total of $1,417,809) will be funded from the Measure I Fund (322) reserves and the SB-1 Roadway Maintenance and Rehabilitation Fund (327) reserves. The corresponding amount of $736,050 will be returned to the fund 260 balance.
Unexpended funds previously allocated totaling $4.98 million for the master-planned Kimball Avenue Preserve Improvement Project will be returned administratively to the Preserve Bridges/Signals/Thoroughfares Fund 260 balance. None of these funds have been used for the project.
Staff recommends the City Council approve Change Order No. 2 for $681,758.45 with C.P. Construction Co., Inc., Upland, CA (Contract No. 2024-072) for the Kimball Avenue Preserve Improvements Project (ST232) for a revised total contract amount not to exceed $3,672,498.45.
Attachments: Exhibit A - Project Location Map
Exhibit B - Change Order No. 2