TO: LINDA REICH, CITY MANAGER
FROM: NADYNE LOWRY, ACTING DIRECTOR OF FINANCE
SUBJECT
title
Introduction of Ordinance No. 2024-013, Repealing Chapters 3.32 and 3.34 of the Chino Municipal Code and Adopting a new Chapter 3.32 Purchasing Ordinance.
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RECOMMENDATION
recommendation
Approve the introduction of Ordinance No. 2024-013, to be read by number and title only, and waiving further reading of the Ordinance, repealing Chapters 3.32 and 3.34 of the Chino Municipal Code and adopting a new Chapter 3.32, to update the Purchasing Ordinance, including the adjustment of the capitalization threshold, with an effective date retroactive to Fiscal Year 2024.
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FISCAL IMPACT
Adopting this Ordinance will not have immediate or direct fiscal impacts. However, increasing approval authority levels and competitive bidding thresholds is anticipated to reduce administrative processing times for smaller purchases and contracts, leading to modest cost savings and improved overall efficiency and service delivery.
CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES
The recommendation detailed above furthers the City's values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
* Financial Stability
* Responsible Long-Range Planning
* Positive City Image
* Exemplary Leadership
Revenue:
Expenditure:
Transfer In:
Transfer Out:
BACKGROUND
The City's purchasing approval authority levels and competitive bidding thresholds, last updated in 2019, were initially revised to achieve cost savings. However, these changes have inadvertently prolonged procurement timelines without delivering significant financial benefits, resulting in decreased operational efficiency. In response, several departments requested a review to identify improvements that balance accountability with efficiency.
Staff conducted a comprehensive analysis of purchasing practices in neighboring cities, including Chino Hi...
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