TO: LINDA REICH, CITY MANAGER
FROM: SILVIA AVALOS, DIRECTOR OF COMMUNITY SERVICES, PARKS & RECREATION
SUBJECT
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Award of Contract - Citywide HVAC Preventative Maintenance and Repairs.
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RECOMMENDATION
recommendation
1) Award a contract with C.E. Mechanical Inc., Chino, CA for Citywide Heating Ventilation Air Conditioning (HVAC) Preventative Maintenance and Repairs in the amount of $476,000 for preventative maintenance and $900,000 for repairs for a total not-to-exceed contract amount of $1,376,000 for two and one-half years through June 30, 2028, and two additional one-year options to renew; 2) appropriate $75,000 to the Building Management Fund; and 3) authorize the City Manager to execute all necessary documents on behalf of the City.
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FISCAL IMPACT
Requires an additional appropriation of $75,000 from the available Building Management Fund Balance 650. Funding for subsequent years will be requested as part of the annual budget process.
Initial Six Months Funding Summary for Preventative Maintenance
Building Management Fund 650
$50,000
Additional Appropriation from the Building Mgmt. Fund 650
$75,000
Total Contract Funding Summary for Initial Six Months
$125,000
Total Contract Summary
Preventative Maintenance Initial Six Months (through FY 2026)
$125,000
Preventative Maintenance Year 2 (FY 2026-27)
$172,000
Preventative Maintenance Year 3 (FY 2027-28)
$179,000
Repairs (January 2026-June 2028)
$900,000
Total Two and One-Half Year Contract
$1,376,000
CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES
The recommendation detailed above further the City's values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
* Financial Stability
* Responsible Long-Range Planning
Revenue:
Expenditure: 6508310-43580 and 6508310-43585
Transfer In:
Transfer Out:
BACKGROUND
The City of Chino has an HVAC inventory of approximately 130 pieces of equipment to service its f...
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