TO: LINDA REICH, CITY MANAGER
FROM: HYE JIN LEE, PE, DIRECTOR OF PUBLIC WORKS
SUBJECT
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Approve an Additional Appropriation of $705,400 and a Construction Change Order No. 2 with Hardy & Harper, Inc. for the Street Rehabilitation FY2023-24 Project (ST241).
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RECOMMENDATION
recommendation
1) Appropriate $705,400 to the Transportation Fund (320), with a corresponding year-end transfer in the same amount from General Fund (100) reserves; 2) approve Change Order No. 2 for $923,990.64 with Hardy & Harper, Inc., Lake Forest, CA (Contract No. 2024-204) for the Street Rehabilitation Fiscal Year 2023-24 Project (ST241) for a revised total project contract amount not-to-exceed $3,086,241.64 for the specific project (ST241); and 3) authorize the City Manager to execute all necessary documents on behalf of the City.
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FISCAL IMPACT
The Street Rehabilitation FY2023-2024 Project (ST241) requires an appropriation of $705,400 to the Transportation Fund (320) with a corresponding year-end transfer in the same amount from the General Fund (100) reserves. Project (ST241) will have a revised total project budget of $6,896,727. Contingency will not be used for Change Order No. 2 and will remain at the original amount of $205,235. Note: (Contract 2024-204) is for two projects, but this report is only adjusting Project ST241.
TOTAL PROJECT BUDGET - ST241
Funding Source
Adopted Budget
Additional Appropriation
Revised Project Budget
Fund 320 - Transportation
$3,754,327.00
$705,400.00
$4,459,727.00
Fund 322 - Measure I
$500,000.00
$0
$500,000.00
Fund 327 - RMRA (SB 1) *
$1,937,000.00
$0
$1,937,000.00
TOTALS:
$6,191,327.00
$705,400.00
$6,896,727.00
*Note: Road Maintenance and Rehabilitation Account (RMRA) is part of the gasoline tax passed as part of Senate Bill 1 (SB 1).
TOTAL PROJECT COSTS - ST241
Contractor
Contract Amount
Contingency
Total Cost
*Hardy & Harper (2024-204)
$2,162,251.00
$205,235.00
$2,367,486.00
**Hardy & Harper (Change Order 2)
$923,990.64
$0
$923,9...
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