TO: LINDA REICH, CITY MANAGER
FROM: WARREN MORELION, AICP, DIRECTOR OF DEVELOPMENT SERVICES
SUBJECT
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Contract Amendment with E-Plan Inc. for Electronic Plan Review Software.
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RECOMMENDATION
Approve Contract Amendment #4 with E-Plan Inc., for Electronic Plan Review Software Licenses through June 30, 2027, in the amount of $161,000, for a revised not-to-exceed contract total of $482,000 and authorize the City Manager to execute all necessary documents on behalf of the City.
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FISCAL IMPACT
Sufficient funds are included in the FY 2025-26 Adopted Budget and will be budgeted in future years.
CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES
The recommendation detailed above further the City's values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
* Responsible Long-Range Planning
* Effective Technology
Revenue: Click or tap here to enter text.
Expenditure: 10063001-43070
Transfer In: Click or tap here to enter text.
Transfer Out: Click or tap here to enter text.
BACKGROUND
In 2023, the City entered into a Licensing Agreement with E-Plan Inc. for electronic plan review software following a sole source procurement process. The software was selected due to its ability to integrate with the City's permitting system and streamline plan review workflows across Development Services Department, Public Works Department, and partner agencies. The agreement includes software licensing, cloud hosting, maintenance, support services, and middleware integration to support system connectivity.
The original agreement established a five-year term with pricing based on the City's initial number of user licenses and a defined cost structure for software and middleware services. As implementation progressed, the system has been adopted more broadly across departments to support operational needs and improve service delivery. There are currently two (2) years remaining ...
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