TO: LINDA REICH, CITY MANAGER
FROM: TERRY DOYLE, DIRECTOR OF HUMAN RESOURCES/RISK MANAGEMENT
SUBJECT
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Award a Professional Services Agreement to George Hills Company, Inc. for General Liability Claims Administration.
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RECOMMENDATION
1) Award a Professional Services Agreement in the amount of $132,550 to George Hills Company, Inc. for a two-year term for third-party administration of general liability claims; 2) approve an additional appropriation of $25,000 to the Liability Workers Compensation Program (6305010); and 3) authorize the City Manager to execute all necessary documents on behalf of the City.
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FISCAL IMPACT
Requires an additional appropriation of $25,000 to the Liability Workers Compensation Program (6305010) from the available Fund 630 budget surplus from the FY 2026-27 Adopted Budget.
Estimated Annual Expenditures Per Fiscal Year FY 2026-2027 $52,050 FY 2027-2028 $80,500* Total Expenditures $132,550 *Note: this amount is exclusive of CPI adjustments and any claims-frequency adjustment (±10-25%) at months 7 and 13.
CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES
The recommendation detailed above furthers the City’s values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
? Financial Stability
? Responsible Long-Range Planning
? Public Service Excellence through Internal and External Partnerships
Revenue:
Expenditure: 6305010-43535 Transfer In: Transfer Out: BACKGROUND
The City of Chino has contracted with TRISTAR Risk Management for third-party general liability claims administration services since 2018. These services are an essential component of the City’s Risk Management Program and include the receipt and processing of general liability claims, coordination of investigations, collaboration with defense counsel and City staff, and preparation of reports and analyses to support effective claims management and informed de...
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