TO: LINDA REICH, CITY MANAGER
FROM: KIM SAO, DIRECTOR OF FINANCE
SUBJECT
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Award of Contract to HdL for Business License Software and Compliance Services.
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RECOMMENDATION
recommendation
Award a five-year professional services agreement with Hinderliter de Llamas and Associates for the Prime Business License Software System and Business License Discovery/Compliance Services for an estimated total amount of $201,500, and authorize the City Manager to execute all necessary documents on behalf of the City.
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FISCAL IMPACT
Sufficient funds for the first-year cost of $99,500 are budgeted in the Fiscal Year 2026-27 Proposed Budget. The total five-year agreement amount is $201,500, exclusive of CPI adjustments. Although these costs are anticipated to be offset through revenues generated from the compliance services component of the agreement, staff considers the expenses and revenues separately for budgeting purposes. Awarding this agreement is contingent upon the final budget adoption, which is scheduled for June 16, 2026.
CITY OF CHINO MISSION / VISION / VALUES / STRATEGIC ISSUES
The recommendation detailed above further the City's values and strategic issues that serve as key pillars on which identified priorities, goals, and action plans are built, by fostering:
* Financial Stability
* Responsible Long-Range Planning
Revenue:
Expenditure: 1003000-43515
Transfer In:
Transfer Out:
BACKGROUND
The City currently administers business license operations through existing software and manual processes that require modernization to improve efficiency, reporting capabilities, and customer service. Staff evaluated available business license administration solutions and determined that HdL provides a comprehensive municipal business license platform that meets the City's operational needs.
HdL specializes in revenue management and software services for local governments throughout California. The proposed Prime Business License Software System is a cl...
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